Legal Support Specialist - Transactional

Greenberg Traurig, LLP; Las Vegas (NV); On-site; USD 115,718,000 - 132,250,000; Full time

Benefits offered by this job

Discretionary bonus

Health insurance

HSA option

Short term disability

Long term disability

Dental insurance

Vision care

Life insurance

Healthcare and Dependent Care FSAs

401K

Vacation

Sick time

Employee assistance program

Voluntary accident insurance

Voluntary life

Voluntary disability

Voluntary critical illness and cancer,

Pet insurance

Commuter and Transit programs

Job summary

Greenberg Traurig, LLP in Las Vegas is seeking a Legal Support Specialist to provide high-level support to a team of attorneys, including business development, calendar management, and monthly billing. The role emphasizes accuracy, initiative, and strong client service in a fast-paced, deadline-driven environment.

The position requires extensive coordination with clients and attorneys, with regular in-office presence and opportunities for professional growth within a collaborative, innovative

Qualifications

• Bachelor’s Degree or equivalent preferred.
• Minimum 7 years of experience within a law firm or other professional organization.
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept (e.g., filing).
• Experience with e-filing.
• Proficiency with Windows-based software and Microsoft Office suite.

Responsibilities

• Coordinates creation and editing of legal documents for assigned attorneys.
• Maintains legal files (paper & electronic) and files documents in designated order.
• Updates case information and organizes legal files.
• Manages document deliveries and tracks final executed documentation.
• Receives and evaluates telephone calls for supported attorneys; liaises with clients and courts.
• Collaborates with Administrative Support Coordinators, Paralegals and other team members.
• Attends team strategy meetings; leverages firm resources; overtime as needed.

Skills

Administrative tasks

Attention to detail

Communication skills

Time management

Education

Bachelor’s degree or equivalent

7 years law firm experience

Law procedures knowledge/e-filing

Experience with e-filing

Tools

iManage

Concur

AI tools (Copilot/ChatGPT)

Job description

Join our Transactional Team as a Legal Support Specialist located in our Las Vegas office.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Las Vegas office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Las Vegas office.

Position Summary

The Legal Support Specialist provides a high-level support to a team of attorneys including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents

• Maintains legal files (both paper & electronic), organizes and files documents in designated order

• Updates case information, scans and organizes legal files

• Manages document deliveries and tracks final executed documentation

• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons

• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable

• Attends team strategy meetings

• Understands firm available resources and leverage most effective resource for desired results

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• Minimum 7 years of experience within a law firm or other professional organization

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

• Experience with e-filing

Technology

• Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel and Outlook required.

• Working knowledge of iManage and Concur preferred.

• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.

• This position may also be sedentary and require the employee to sit for extended periods of time.

• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

The expected pay range for this position is:

$40.34 - $46.25 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

• discretionary bonus

• health insurance with an optional HSA

• short term disability

• long term disability

• dental insurance

• vision care

• life insurance

• Healthcare and Dependent Care Flexible Spending Accounts

• 401K

• vacation

• sick time

• an employee assistance program

• voluntary accident insurance

• voluntary life

• voluntary disability

• voluntary critical illness and cancer insurance

• pet insurance

• Commuter and Transit programs

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.