Legal Support Specialist

Jobtailor; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Phoenix, AZ seeks a capable legal secretary to support attorneys in the Civil Services Division. You will type and prepare pleadings, coordinate case files, maintain calendars, and file documents for court submissions for a busy county office.

This role requires two years of legal experience, a high school diploma or GED, and familiarity with ICIS, PACER, Prolaw, and case management software. A valid Arizona driver's license and ability to lift up to 20 pounds complete the

Qualifications

• Two years of experience in a legal setting and knowledge of legal documents and proceedings
• High school diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis
• Valid Arizona driver's license upon hire
• Thorough background check required
• Drug and alcohol testing requirements for positions designated as safety-sensitive
• Previous Maricopa County Attorney's Office experience valued
• Certificate of completion from an accredited secretarial school or legal secretary training program valued
• Work experience in a private law firm or prosecuting agency as a legal secretary valued
• Ability to move up to 20 pounds floor to waist and push/pull up to 20 pounds at a distance of up to 100 feet

Responsibilities

• Provide specialized administrative and support services to attorneys and paralegals
• Type and prepare pleadings, subpoenas, documents, correspondence, and briefs for court filing
• Coordinate case files, file documents, and maintain calendars for attorneys
• Review pleadings and court Minute Entries to track deadlines accurately
• Use case management software to maintain electronic case files, draft documents, and track deadlines
• Coordinate and schedule depositions, meetings, and other appointments
• Photocopy and distribute correspondence, notebooks, motions, briefs, files, and other documents
• Retrieve data using iCIS, PACER, Prolaw, and other databases
• Hand-deliver and pick up documents on and off-site and distribute mail
• Travel to and from various County locations for meetings and trainings as needed
• Work in an office setting in a high-volume, fast-paced environment

Skills

Legal document preparation

Case management

Pleadings review

Deadline tracking

Organizational skills

Communication skills

Attention to detail

Time management

Interpersonal skills

Education

High School Diploma

GED

Secretarial/Legal training certificate

Tools

ICIS

PACER

Prolaw

Case Management Software

Job description

• Provide specialized administrative and support services to attorneys and paralegals in the Civil Services Division


• Type and prepare pleadings, subpoenas, documents, correspondence, and/or briefs for court filing


• Coordinate case files, file documents, and maintain calendars for attorneys


• Review pleadings and court Minute Entries to track deadlines accurately


• Use case management software to maintain electronic case files, draft documents, and track and calendar deadlines


• Coordinate and schedule depositions, meetings, and other appointments via video, telephone, or in-person


• Photocopy and distribute correspondence, notebooks, motions, briefs, files, and other documents


• Retrieve data using iCIS, PACER, Prolaw, and other databases


• Hand-deliver and pick up documents on and off-site and distribute mail


• Travel to and from various County locations for meetings and trainings as needed


• Work in an office setting in a high-volume, fast-paced environment

Requirements

• Two years of experience in a legal setting and knowledge of legal documents and proceedings


• High school diploma or GED


• Post-secondary education may substitute for the required experience on a year-for-year basis


• Valid Arizona driver's license upon hire


• Thorough background check required


• Drug and alcohol testing requirements for positions designated as safety-sensitive


• Previous Maricopa County Attorney's Office experience valued


• Certificate of completion from an accredited secretarial school or legal secretary training program valued


• Work experience in a private law firm or prosecuting agency as a legal secretary valued


• Ability to move up to 20 pounds floor to waist and push/pull up to 20 pounds at a distance of up to 100 feet

Core Competencies

Demonstrates expertise in legal administrative support, including document preparation, case management, and coordination of legal proceedings. Proficient in using legal software and maintaining accurate records in a fast-paced environment.

Highest-signal resume keywords

• Legal Document Preparation


• Case Management Software


• Pleadings Review


• Legal Secretary Training


• Arizona Driver's License

Hard Skills

• Document Preparation


• Pleadings


• Subpoenas


• Court Filing


• Case Coordination


• Deadline Tracking


• Data Retrieval


• Legal Documents Knowledge


• Office Administration


• Record Maintenance

Soft Skills

• Organizational Skills


• Communication Skills


• Attention to Detail


• Time Management


• Interpersonal Skills

Certifications & Qualifications

• High School Diploma


• GED


• Certificate of Completion from Secretarial School

Industry Keywords

• Legal Setting


• Civil Services Division


• Maricopa County Attorney's Office


• Legal Secretary


• Safety-Sensitive Position

Tools & Technologies

• ICIS


• PACER


• Prolaw


• Case Management Software