Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP; San Diego (CA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in San Diego seeks an experienced administrative professional to support attorneys and paralegals. You will prepare, format, proofread, and organize legal documents, assist with filings, manage binders, and coordinate meetings, travel, and depositions.

Requirements include a Bachelor's degree and 1+ year of legal support experience; proficiency in Microsoft Office; strong proofreading and communication.

Qualifications

• Bachelor’s degree required.
• 1+ year of administrative or legal support experience preferred.
• Experience supporting attorneys or paralegals in a law firm or other professional services environment is highly preferred.
• Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Excellent proofreading, formatting, written, and verbal communication skills.
• Exceptional attention to detail and a demonstrated ability to produce accurate, high quality work.

Responsibilities

• Prepare, revise, format, proofread, and quality-check legal documents and materials.
• Assist with document production, indexing, and filing for filings and deposits.
• Organize electronic and physical binders and ensure accuracy.
• Support electronic filings and prepare forms, exhibits, briefs, and other documents.
• Create hyperlinks and tables of contents and perform QC tasks.
• Maintain organized matter files and calendars for filings and deadlines.
• Prepare expense reports, engagement letters, and other admin docs.
• Coordinate mailings, travel, deposits and meetings.
• Enter calendars, edit prebills, and assist with timekeeping and billing records.
• Communicate professionally with attorneys, staff, clients, courts, and partners.
• Perform other admin, legal support, and client-billable duties as needed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Document Management

Timekeeping

Billing

Proofreading

Attention to detail

Organizational skills

Education

Bachelor's degree

Tools

Document management systems

Electronic filing systems

Job description

San Diego, California

Primary Responsibilities:

• Preparing, revising, formatting, proofreading, and quality checking legal documents, correspondence, reports, presentations, and other materials.
• Assisting with document production, including compiling, organizing, indexing, and maintaining documents in support of filings, transactions, witness interviews, depositions, and other legal matters.
• Preparing and organizing electronic and physical binders and confirming that materials are accurate, complete, and properly collated.
• Assisting with electronic filings and the preparation of forms, exhibits, briefs, and other legal documents under the direction of attorneys and paralegals.
• Creating hyperlinks and tables of contents and performing other document organization and quality control tasks.
• Maintaining organized electronic and physical matter files, including pleadings, exhibits, correspondence, and other case or transaction materials.
• Tracking and maintaining calendars and deadlines relating to filings, court dates, meetings, transactions, and compliance requirements, as applicable.
• Preparing expense reports, check requests, new business memoranda, engagement letters, and other administrative documentation.
• Coordinating mailings, deliveries, meeting materials, travel arrangements, interviews, meetings, and depositions.
• Entering and updating calendar items, editing prebills, and assisting with timekeeping and billing related records.
• Communicating professionally with attorneys, colleagues, clients, courts, and business partners.
• Performing other administrative, legal support, and client billable duties as assigned based on business and practice needs.

Qualifications:

• Bachelor’s degree required.
• One or more years of relevant administrative or legal support experience preferred.
• Prior experience supporting attorneys or paralegals in a law firm or other professional services environment is highly preferred.
• Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management, timekeeping, billing, and electronic filing systems is preferred.
• Excellent proofreading, formatting, written, and verbal communication skills.
• Exceptional attention to detail and a demonstrated ability to produce accurate, high quality work.
• Strong organizational and time management skills, with the ability to manage multiple assignments, establish priorities, meet deadlines, and adapt to changing demands in a fast paced environment.
• Professional, service oriented, and collaborative approach, with the ability to communicate effectively with attorneys, staff, clients, and outside contacts at all levels.
• Initiative, sound judgment, and the ability to work independently while seeking appropriate guidance when needed.
• Ability to handle confidential and sensitive information with appropriate discretion.
• Willingness and ability to learn and adapt to evolving technologies, systems, and procedures.
• Ability to perform client billable work accurately and efficiently under the direction of attorneys and paralegals.
• Ability to work the Firm’s required hybrid schedule and flexibility to work overtime as business needs require.
• California Notary Public commission and experience with legal citation checking are a plus.

The expected salary range for this position is $55,000 - $65,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [e-mail].

We set a high bar for client service and regularly ask clients how we can do better. Our responsiveness has placed us among the Top 25 Most Recommended Law Firms Among GCs for five years running in BTI’s benchmark survey of corporate counsel.

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