Legal Support Specialist

Hunt-Electric-Corporation-1; Eagan (MN); On-site; USD 66,560 - 92,160; Full time

Benefits offered by this job

100% employer-paid health insurance

ESOP (employee stock ownership)

401(k) match

Profit sharing

Paid time off

Hybrid work schedule

Annual discretionary bonus

Job summary

Hunt Electric Corporation is seeking a Legal Support Specialist to join the Legal Team. The role provides administrative and operational support to the General Counsel, enhancing efficiency of legal processes.

Responsibilities include calendar/travel coordination, expense reporting, invoicing review, and file management, with emphasis on improving procedures and leveraging AI tools when appropriate. A strong background in business administration and five years in a legal setting are preferred.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Business Administration or related field preferred.
• Minimum five years of experience in a law firm, in-house legal department, or comparable experience.
• Proficient in Microsoft Office Suite, with intermediate Excel skills.
• Strong organizational, multi-tasking, and customer service skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to manage multiple projects.
• Ability to meet deadlines and adapt to changes in priorities.

Responsibilities

• Schedule and maintain the General Counsel’s calendar, including travel coordination.
• Coordinate internal and external meetings, including scheduling, meal orders, meeting minutes, and follow-up.
• Complete expense reports and/or credit card reconciliation.
• Review legal support services invoices and categorize for General Ledger input with Finance Department.
• Collect and communicate monthly financial reports and metrics regarding legal support spending vs. budget.
• Organize, maintain, and retrieve legal and corporate record files and reports.
• Answer, filter and direct phone calls and visitors as necessary.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Written and verbal communication

Education

High school diploma or equivalent

Associate or bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Excel

Job description

Job Description SummaryHunt Electric is seeking a Legal Support Specialist to join our Legal Team. This role involves providing comprehensive administrative and operational support to the Legal Department, specifically assisting the General Counsel. The position requires a blend of administrative skills and legal operations expertise to enhance the efficiency and effectiveness of our legal processes.Job Description:Role & ResponsibilitiesAdministrative Support:Schedule and maintain the General Counsel’s calendar, including travel coordination.Schedule and track continuous legal education requirements and status for attorney licensing.Coordinate internal and external meetings, including scheduling, meal orders, meeting minutes, and follow-up.Complete expense reports and/or credit card reconciliation.Review legal support services invoices and categorize same for General Ledger input with Finance Department.Collect and communicate monthly financial reports and metrics regarding legal support services spending against budget.Organize, maintain, and retrieve legal and corporate record files and reports.Answer, filter and direct phone calls and visitors as necessary.Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.Legal Operations:Track and provide feedback and recommendations on standard operating procedures and organizational continuous improvement efforts, including use of AI tools and evaluation of other technologies to accomplish the same.Assist with processes for contract document management and legal hold systems.Troubleshoot issues with legal systems and coordinate with IT and vendors for resolution.Support improvement of Legal Department systems and processes by developing and maintaining internal resourcesPartner with other departments within Hunt Electric to develop an efficient, comprehensive legal support system that identifies and mitigates risk and supports operations.Support the administration and integration of new companies as they are integrated into Hunt Electric.Other duties as assigned.Qualifications and Education RequirementsHigh school diploma or equivalent required.Associate or bachelor’s degree in Business Administration or related field preferred.Minimum of five years of work experience in a law firm, in-house legal department, or comparable experience.Proficient in Microsoft Office Suite, with intermediate skills in Excel.Strong organizational, multi-tasking, and customer service skills.Ability to work independently and collaboratively in a fast-paced environment.Excellent written and verbal communication skills.Detail-oriented with the ability to manage multiple projects.Ability to meet deadlines and adapt to changes in priorities.Physical RequirementsThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines.This position is generally sedentary. Employees are frequently required to sit, and occasionally required to kneel, reach, stoop, crouch or crawl.This position requires the ability to lift files, open file cabinets, and bend or stand as necessary.This position may occasionally lift up to 10 pounds.Operates in a demanding, fast-paced, people-oriented construction environment with frequent changes and interruptions, and multiple project assignments.Why Hunt Electric?Hunt Electric is a 100% employee-owned company with over 60 years of stability, momentum, and exciting growth ahead— our future is bright! We’re proud of our people-first culture, where every decision starts with, “How will this impact our people?” We put safety first, believe we’re better together, and bring the energy of a growing company with the foundation of a business that’s been trusted for decades.100% Paid Premiums: Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family . Plus, a cash benefit if you opt out.Three Pillars of Retirement: We are proud to offer three modes of retirement to ensure you are well-positioned for the future: a 401(k) match, profit sharing, and an ESOP that makes you an employee-owner.Annual Discretionary Bonus: Employees enjoy an annual discretionary bonus based on company performance and individual contributions.Work-Life Balance: 3+ weeks PTO to start, paid holidays, sick time, and flexible hybrid schedules for many positions.Growth & Community: Internal learning and development, multiple Employee Resource Groups, family-friendly work events, and a deep commitment to community volunteering.Pay Range:$66,560.00 - $92,160.00Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only. In addition to base compensation, Hunt Electric offers a robust benefits plan. See below for additional details or visit our website at Hunt Electric Careers.Learn more about our benefits and culture: https://www.huntelec.com/employment/ .Watch our Beyond the Breaker podcast to learn about what Hunt Electric is up to.Hunt Electric Corporation and affiliates are equal opportunity employers and afford equal opportunity to all qualified applicants for consideration in all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other status protected under local, state or federal laws.Hunt Electric Corporation participates in E-Verify.As part of our recruitment, screening, and hiring processes, your resume may be reviewed using AI tools to help us identify relevant skills and experience. The use of such AI tools is subject to human oversight and every hiring and employment-related decision is thoughtfully reviewed by a real person.