Administrative Assistant

Seyfarth Shaw LLP; New York (NY); Sur place; USD 50 000 - 60 000; Plein temps

Résumé du poste

Seyfarth Shaw LLP is seeking an Administrative Assistant to support attorneys and paralegals in the Immigration practice group in New York, NY. The role involves handling correspondence, file management, calendar coordination, and communications with clients and government agencies, while upholding client confidentiality and firm professionalism.

The ideal candidate has 1–2 years of experience in a professional setting, strong proofreading and organizational skills, and proficiency with Word,

Qualifications

• 1–2 years of experience in a professional business environment.
• Proficiency with Word, Outlook and Excel; ability to learn new software.
• Strong written and verbal communication; detail-oriented and organized.

Responsabilités

• Compose correspondence, memoranda and other legal documents with attention to formatting and grammar.
• Coordinate and manage work requests and projects, liaising with Reception, Office Services and Mail Room.
• Verify attachments, exhibits and enclosures with transmittal letters and applications.
• Develop and maintain professional relationships with colleagues and clients.
• Prepare expense reports, arrange travel, and coordinate meetings.
• Assist attorneys with immigration petitions and legal documents.
• Communicate with government agencies and manage case filings.
• Maintain and organize client e-files and confidential information.

Connaissances

Interpersonal skills

Proofreading

Attention to detail

Confidentiality

Problem solving

Teamwork

Independence

Adaptability

Overtime availability

Attendance

Communication skills

Outils

Word

Outlook

Excel

Description du poste

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

The Administrative Assistant provides support for attorneys and paralegals in the Immigration practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day

On Any Given Day, You Will

• Compose correspondence, memoranda and other legal documents. Make edits to and proofread documents; review same for appropriate formatting, spelling, and grammar.
• Coordinate, follow through and execute work requests and projects. Work with support departments such as Reception, Office Services, Mail Room, etc.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos and applications.
• Develop and maintain good working relationships with colleagues and firm clients.
• Prepare expense reports; make travel arrangements; submit conflict checks; coordinate meetings.
• Assist attorneys with immigration petitions, applications, and legal documents.
• Support in preparing and updating labor condition applications.
• Communicate with government agencies.
• Manage case filings, packages, and documents.
• Maintain and organize client e-files.
• Draft legal correspondence and forms.
• Monitor case statuses and deadlines.
• Manage internal files and documents.
• Handle incoming and outgoing mail.
• Record and manage clients' confidential information.
• Prepare documentation for reporting and audits.
• Coordinate with clients to collect necessary documents.
• Review forms and application packages for accuracy.
• Communicate with clients via phone and email.
• Collaborate with internal teams.
• Perform data entry.

You Have

• Ability to work in the office 9:00-6:00pm, Monday through Friday
• 1 - 2 years of experience in a professional business environment
• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel), with the ability to become proficient in new software and operating systems.
• Strong, effective interpersonal and communication skills, both verbally and in writing.
• High level of attention to detail and organizational skills.
• Strong proofreading skills, and solid grammar/spelling skills.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to problem solve.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work independently as well as effectively within a team.
• Flexibility to work overtime as needed.
• Good attendance and punctuality.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $50,000-$60,000 annually, which is based on a 35 hour work week]. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

This is the lowest to highest salary we in good faith believe we would pay for this role in the locations listed above at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

This position is based in New York, NY 10018