Legal Support Assistant — Entry-Level, Philly Office

Ballard Spahr

Philadelphia (Philadelphia County)

On-site

USD 38,000 - 48,000

Full time

14 days+

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Job summary

Ballard Spahr LLP in Philadelphia is seeking an entry-level Legal Support Assistant to support a team of Legal Administrative Assistants. The role handles mailings, filing, pleadings, time entry, and document processing, with daily tasks Monday–Friday in office.

Qualifications include a high school diploma, at least three years of administrative experience, and strong skills in Word, Excel, and Outlook. The firm emphasizes professional development and inclusive culture while offering a

Qualifications

High school diploma or equivalent is required; college is a plus.
A minimum of three years of administrative experience.
Excellent technical, interpersonal, communication and organizational skills.

Responsibilities

Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time and processing narrative edits.
Preparing check requests, submitting expense reports, coordinating conference room services and travel requests.
Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents.
Reviewing, editing and invoicing of proformas, running monthly reports and pulling documents from the Court or Recorder website.