Legal Support Assistant

Ballard Spahr LLP; Philadelphia (Philadelphia County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr LLP, a prominent national law firm, seeks an entry-level Legal Support Assistant (LSA) in our Philadelphia office. The role supports Legal Administrative Assistants and handles general office duties. This position requires five days per week in the Philadelphia office, with hours Monday through Friday 10:00 a.m.

– 6:00 p.m. Join a firm that emphasizes mentorship, professional development, and a collaborative culture.

Qualifications

• A high school diploma or equivalent is required; college is a plus.
• Minimum of three years of administrative experience.
• Excellent technical, interpersonal, communication and organizational skills.
• Experience with Word, Excel, and Outlook.

Responsibilities

• Prepare mailings, file documents (physical and electronic), create/update pleadings, enter time and process narrative edits.
• Prepare check requests, submit expense reports, coordinate conference room services and travel requests.
• Prepare and format correspondence and documents, convert PDFs to Word, perform blackline/redline, assist with closing/hearing binders.
• Review, edit and invoice proformas, run monthly reports, pull documents from Court or Recorder websites.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

High School Diploma or Equivalent

College Education Preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document Management System

Job description

Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr LLP is seeking an entry-level Legal Support Assistant (LSA) in the Philadelphia office. This role offers a fantastic opportunity for individuals eager to kickstart their career in the legal field. The selected candidate will play a vital role in supporting Legal Administrative Assistants while handling various general office duties. This position requires 5 days per week in the Philadelphia office. The hours are Monday thru Friday 10:00 a.m. - 6:00 p.m.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Support Assistant within our team your responsibilities include supporting a team of legal administrative assistants and working on tasks up to and including:

• Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time and processing narrative edits.
• Preparing check requests, submitting expense reports, coordinating conference room services and travel requests.
• Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents and assisting with preparing closing/hearing binders.
• Reviewing, editing and invoicing of proformas, running monthly reports and pulling documents from the Court or Recorder website.

What We're Looking For:

• Growth Mindset: Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A high school diploma or equivalent is required; college is a plus. A minimum of three years of administrative experience. Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the Firm's website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.