Legal Support Assistant

USA Alston & Bird; Chicago (IL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Alston & Bird LLP invites applications from detail-oriented administrative professionals to support attorneys with a range of duties. The role involves handling expense reports, time entry, travel planning, meeting coordination, and confidential mail handling in a fast-paced legal environment.

The ideal candidate will have a four-year college degree (preferred), strong MS Office skills, and the ability to adapt to shifting workloads while maintaining accuracy and professionalism.

Qualifications

• Working knowledge of general office procedures and filing techniques, with attention to detail.
• Ability to work independently, communicate effectively, and handle a shifting workload.
• Flexibility to extend hours when required by business need.
• Experience with project work, database entry, file maintenance and organization.
• Aptitude for technology and AI tools to boost productivity and service delivery.

Responsibilities

• Support with administrative duties and projects for attorneys.
• Process expense reports using Chrome River for reimbursement.
• Enter attorney time records before deadlines.
• Coordinate travel and create detailed itineraries.

Skills

General office procedures

Independent work

Effective communication

Time management

AI productivity tools

Education

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

THE FIRM As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION ESSENTIAL DUTIES

• Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
• Using Chrome River, process expense reports in a timely manner for reimbursement.
• Assist with entering in attorney time records into the time entry application prior to deadlines.
• Coordinate travel and create detailed itineraries.
• Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
• Assist with drafting and formatting correspondence.
• Process UPS shipping labels.
• Create and quality control mailing projects, labels, nametags.
• Answer incoming calls for lawyers and redirect as needed.
• Handle incoming mail with confidentiality.
• Serve as back-up to Guest Services Specialist.
• Miscellaneous administrative tasks.

SKILLS NEEDED TO BE SUCCESFUL

• A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
• Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations.
• Strong candidates will offer flexibility to extend their working hours occasionally when required by business need.
• This includes performing a variety of administrative duties including project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.
• Candidate must possess a strong aptitude for technology and demonstrate a working knowledge of artificial intelligence (AI) tools and applications used to enhance productivity, efficiency, and service delivery in a professional environment.

EDUCATION EXPERIENCE

• Previous experience in a professional work environment.
• A four-year college degree is preferred.
• General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.

The salary range for this position in Chicago is $52,000 – $75,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual salary offered will be dependent on various factors, including but not limited to, the candidate's experience, education, relevant certifications, geographic location, market demands, and specific business needs. Generally, candidates are considered for the higher end of the salary range when they bring the requisite level of experience and expertise to the role.

Alston & Bird prides itself on being an employer of choice, and the comprehensive benefits package provided to our staff members confirms this commitment.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time. Professional business references and a background screening will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact [e-mail].

Welcome to the Alston & Bird Professional Staff Career portal, where you can view our current employment opportunities and apply online. As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us a spot as one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion. Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. We invite you to search and apply for employment opportunities with us.