Legal Support Assistant

Alston & Bird; Charlotte (NC); On-site; CAD 55,000 - 75,000; Full time

Job summary

Alston & Bird LLP in Charlotte is seeking a Legal Support Assistant to join the administrative team, supporting attorneys and delivering TOP ECHELON service to clients.

Candidates should have a four-year college degree preferred and proficiency in Word/Excel/Outlook, with the ability to work independently, strong organization, and flexibility to extend hours when needed.

Qualifications

• Professional work environment experience preferred.
• Four-year college degree preferred.
• General knowledge of Word, Excel, PowerPoint and Outlook desirable.

Responsibilities

• Assist with various administrative duties and projects for attorneys.
• Process expense reports using Emburse.
• Enter attorney time records before deadlines.
• Coordinate travel and itineraries.
• Reserve conference rooms and manage meeting details (tech, catering).
• Draft and format correspondence.
• Process UPS shipping labels.
• Create mailing projects and nametags; quality control.

Skills

Word

Excel

PowerPoint

Outlook

Independence

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the “100 Best Companies to Work For” for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

The Charlotte office of Alston & Bird is accepting applications for the position of Legal Support Assistant. Please note that this position is intended for individuals interested in pursuing a career within the administrative team of a law firm. Candidates that are considering attending law school in the future should apply for a paralegal and/or case assistant role.

As a Legal Support Assistant, you will be a critical part of Alston & Bird’s world class professional staff. You will be part of a team that delivers a high level of customer service, known as Alston & Bird’s TOP ECHELON service, supporting our internal and external clients.

ESSENTIAL DUTIES

• Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
• Using Emburse, process expense reports in a timely manner for reimbursement.
• Assist with entering in attorney time records into the time entry application prior to deadlines.
• Coordinate travel and create detailed itineraries.
• Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
• Assist with drafting and formatting correspondence.
• Process UPS shipping labels.
• Create and quality control mailing projects, labels, nametags.
• Answer incoming calls for lawyers and redirect as needed.
• Handle incoming mail with confidentiality.
• Serve as back-up to Guest Services Specialist.
• Miscellaneous administrative tasks.

SKILLS NEEDED TO BE SUCCESSFUL

• Knowledge of and experience with general office software such as Microsoft Word, Excel, and Outlook is preferred.
• A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
• Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations.
• Strong candidates will offer flexibility to extend their working hours occasionally when required by business need. This includes performing a variety of administrative duties including: project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.

EDUCATION & EXPERIENCE

• Previous experience in a professional work environment.
• A four-year college degree is preferred.
• General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [e-mail].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.