Legal Support & Administrative Specialist

ballardspahr; Pennsylvania; On-site; USD 50,000 - 62,000; Full time

Job summary

Ballard Spahr, LLP, a national law firm with over 750 lawyers, is seeking a Legal Support Assistant in Philadelphia. You will support a team of legal administrative professionals, handling filings, correspondence, and billing-related tasks in a dynamic, collaborative environment.

The role requires a high school diploma or equivalent, 3+ years of administrative experience, and strong skills in MS Office. This position is based in the Philadelphia office, Monday through Friday, 10:00 a.m.

Qualifications

• High school diploma or equivalent required; college is a plus.
• Minimum of three years of administrative experience.
• Excellent technical, interpersonal, communication and organizational skills.
• Familiarity with the firm’s document management system and Microsoft Office applications.

Responsibilities

• Prepare mailings and file documents (physical and electronic).
• Prepare and format correspondence; create/update pleadings; process time entries and edits.
• Arrange check requests, expense reports, and travel/meeting logistics.
• Review, edit and invoice proformas; run monthly reports; pull documents from court/recorder websites.

Skills

Strong communication

Detail-oriented

Time management

Education

High school diploma

College education preferred

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Ballard Spahr, LLP, a national law firm with over 750 lawyers, is seeking a Legal Support Assistant in Philadelphia. You will support a team of legal administrative professionals, handling filings, correspondence, and billing-related tasks in a dynamic, collaborative environment.

The role requires a high school diploma or equivalent, 3+ years of administrative experience, and strong skills in MS Office. This position is based in the Philadelphia office, Monday through Friday, 10:00 a.m.