Legal Support Assistant

ballardspahr; Philadelphia (Philadelphia County); On-site; USD 50,000 - 62,000; Full time

Job summary

Ballard Spahr, LLP, a national law firm with over 750 lawyers, is seeking a Legal Support Assistant in Philadelphia. You will support a team of legal administrative professionals, handling filings, correspondence, and billing-related tasks in a dynamic, collaborative environment.

The role requires a high school diploma or equivalent, 3+ years of administrative experience, and strong skills in MS Office. This position is based in the Philadelphia office, Monday through Friday, 10:00 a.m.

Qualifications

• High school diploma or equivalent required; college is a plus.
• Minimum of three years of administrative experience.
• Excellent technical, interpersonal, communication and organizational skills.
• Familiarity with the firm’s document management system and Microsoft Office applications.

Responsibilities

• Prepare mailings and file documents (physical and electronic).
• Prepare and format correspondence; create/update pleadings; process time entries and edits.
• Arrange check requests, expense reports, and travel/meeting logistics.
• Review, edit and invoice proformas; run monthly reports; pull documents from court/recorder websites.

Skills

Strong communication

Detail-oriented

Time management

Education

High school diploma

College education preferred

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Department: Unassigned

About Us:

Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Support Assistant within our team your responsibilities include supporting a team of legal administrative assistants and working on tasks up to and including:

• Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time and processing narrative edits.

• Preparing check requests, submitting expense reports, coordinating conference room services and travel requests.

• Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents and assisting with preparing closing/hearing binders.

• Reviewing, editing and invoicing of proformas, running monthly reports and pulling documents from the Court or Recorder website.

What We’re Looking For:

• Growth Mindset: Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A high school diploma or equivalent is required; college is a plus. A minimum of three years of administrative experience. Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the Firm’s website.

This position requires 5 days per week in the Philadelphia office. The hours are Monday thru Friday 10:00 a.m. – 6:00 p.m.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.