Legal Services Assistant: Transactional Support & Growth

Ice Miller Llp; Columbus (OH); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Vision and Dental Insurance

401k with employer match

Life insurance

Job summary

Ice Miller LLP in Columbus, OH seeks a Legal Services Assistant for our transactional practice groups to support attorneys and staff across commercial transactions. Successful candidates will learn multiple practice areas, adapt to firm technology, and contribute to a high-performing team.

Salary range is $56,000 - $75,000 depending on experience; the role emphasizes client service, document preparation, and meticulous administrative tasks while maintaining confidentiality.

Qualifications

• High school diploma required.
• Minimum 2 years of commercial transactional, Public Finance, or Real Estate experience in a legal setting preferred.
• Experience with legal document work is required.
• Government affairs experience is a plus.
• Ability to prioritize work and balance multiple tasks and deadlines.
• Proficient or intermediate in MS Office (Word, Outlook, Excel, PowerPoint)

Responsibilities

• Support all aspects of administrative practice with focus on exceptional client service
• Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems
• Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
• Monitor, organize and prioritize ongoing client projects
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
• Assist assignments with technology needs and use firm technology to complete tasks
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm
• Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption
• Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
• Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
• Maintain data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures
• Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm

Skills

Client service

Communication

Team collaboration

Time management

Discretion/confidentiality

Education

High school diploma

Tools

Microsoft Office

Word

Outlook

Excel

PowerPoint

Job description

Ice Miller LLP in Columbus, OH seeks a Legal Services Assistant for our transactional practice groups to support attorneys and staff across commercial transactions. Successful candidates will learn multiple practice areas, adapt to firm technology, and contribute to a high-performing team.

Salary range is $56,000 - $75,000 depending on experience; the role emphasizes client service, document preparation, and meticulous administrative tasks while maintaining confidentiality.