Transactional Legal Services Assistant

Ice Miller LLP; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Vision and Dental Insurance

401k (with an employer match)

life insurance

many others

Job summary

Ice Miller LLP seeks a Legal Services Assistant to support transactional practice groups, assisting with commercial transactions and providing solid support to attorneys and professionals. The role requires adaptability, a willingness to learn multiple practice areas, and proficiency with firm technology.

Ideal candidates will hold a high school diploma with 2+ years of legal administrative experience, excellent clerical skills, and a strong client-service mindset.

Qualifications

• High school diploma required.
• Minimum of 2 years of commercial transactional experience in a legal setting preferred.
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Excellent clerical skills with grammar, spelling, and punctuation.
• Exceptional client service skills in person, over the phone, and via email.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Willingness to learn multiple practice areas.
• Maintain professional demeanor and confidentiality.

Responsibilities

• Support administrative practice with focus on client service.
• Prepare and draft correspondence, memos, and legal documents.
• Process outgoing correspondence and arrange courier services.
• Monitor and prioritize ongoing client projects.
• Coordinate travel, meetings, and conference calls including IT setups.
• Assist assignments with technology and firm systems.
• Organize and maintain electronic and physical files.
• Proofread and edit documents for grammar and formatting.
• Manage scheduling of meetings and case dates on calendars.
• Maintain client and matter data in firm databases.
• Maintain positive relations with clients and team members.

Skills

Client service

Attention to detail

Organization

Time management

Communication skills

Education

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Document management systems

Job description

Ice Miller LLP seeks a Legal Services Assistant to support transactional practice groups, assisting with commercial transactions and providing solid support to attorneys and professionals. The role requires adaptability, a willingness to learn multiple practice areas, and proficiency with firm technology.

Ideal candidates will hold a high school diploma with 2+ years of legal administrative experience, excellent clerical skills, and a strong client-service mindset.