Legal Services Administrative Assistant

Ches; Kansas City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

CHES, Inc. in the Kansas City area is seeking a Legal Services Administrative Assistant to support two attorneys handling bankruptcy, estate planning, and related legal matters.

The ideal candidate is proficient with Microsoft Office, experienced in data entry and electronic document management, and able to manage multiple responsibilities with minimal supervision. Bilingual English/Spanish is a significant plus, but not required.

Qualifications

• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience with high-volume data entry and electronic filing.
• Excellent organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Maintain strict confidentiality and professional judgment.

Responsibilities

• Provide daily administrative support to two attorneys.
• Draft, format, proofread, and organize letters, forms, and documents.
• Perform accurate data entry into case management systems.
• Maintain organized electronic client files and folders.
• Scan, upload, rename, and organize electronic documents.
• Track assignments and follow up for timely completion.
• Prepare reports, spreadsheets, and correspondence as requested.
• Assist with client intake and data entry in legal software.
• Collect and organize financial and estate planning documents.
• Monitor case progress with checklists and templates.

Skills

Microsoft Office

Word

Excel

Outlook

OneDrive/SharePoint

Data entry

Organization

Time management

Attention to detail

Communication

Confidentiality

Independent work

Legal software

PDF editing

Tools

Adobe Acrobat

E-signatures

Legal case management software

Job description

CHES, Inc. | Full-Time | Kansas City Metropolitan Area

Position Overview

CHES, Inc. is seeking an experienced, organized, and detail-oriented Legal Services Administrative Assistant to provide full-time support to two attorneys handling bankruptcy, estate planning, and related legal matters.

The ideal candidate is comfortable working in a busy professional office, proficient with Microsoft Office applications, experienced in data entry and electronic document management, and capable of managing multiple responsibilities with minimal supervision.

This position requires someone who can step into an administrative role with strong existing computer and office skills. Prior legal experience is preferred, but excellent administrative experience, accuracy, dependability, and the ability to work independently are essential.

Bilingual proficiency in English and Spanish is a significant plus, but is not required. Spanish-speaking candidates are strongly encouraged to apply.

Key Responsibilities

Administrative and Attorney Support

• Provide daily administrative support to two attorneys.


• Draft, format, proofread, and organize letters, forms, and other documents.


• Perform accurate and efficient data entry into case management systems.


• Maintain organized electronic client files and document folders.


• Scan, upload, download, rename, and organize electronic documents.


• Track outstanding assignments and follow up to ensure timely completion.


• Prepare reports, spreadsheets, and correspondence as requested.

Bankruptcy and Estate Planning Support

• Assist with client intake and entry of information into legal software.


• Request, collect, and organize financial and estate planning documents.


• Track missing documents and follow up with clients.


• Maintain checklists and monitor case progress.


• Prepare routine documents using established templates under attorney supervision.


• Maintain accurate and confidential client records.

Required Qualifications

• Proficiency in Microsoft Office, particularly:
  
  
  
  • Word: Creating, editing, formatting, and proofreading professional documents.
  
  
  • Excel: Entering and organizing data, maintaining spreadsheets, sorting information, and using basic formulas.
  
  
  • Outlook: Managing email, calendars, appointments, and scheduling.
  
  
  • OneDrive and SharePoint: Managing, organizing, and sharing electronic files.
  
  
  
  


• Demonstrated experience with accurate, high-volume data entry.


• Strong computer skills, including PDF software, scanning, electronic filing, and document management.


• Excellent organizational and time-management skills.


• Strong attention to detail and accuracy.


• Ability to prioritize assignments and support two attorneys simultaneously.


• Excellent written and verbal communication skills.


• Ability to follow written instructions and established procedures.


• Ability to work independently, take initiative, and complete assignments without constant supervision.


• Professional judgment and the ability to maintain strict confidentiality.


• Experience in an administrative, professional office, or legal support position.

Preferred Qualifications

• Bilingual proficiency in English and Spanish is highly desirable but not required.


• Previous experience in a law firm, legal services organization, or nonprofit.


• Familiarity with bankruptcy or estate planning procedures.


• Experience with legal case management software.


• Familiarity with Adobe Acrobat, electronic signatures, and online document portals.


• Experience communicating with clients and coordinating document requests.

The Ideal Candidate

We are looking for someone who:

• Is already proficient with computers and Microsoft Office and does not require basic software training.


• Can manage competing priorities while supporting two busy attorneys.


• Takes ownership of assignments and follows through without repeated reminders.


• Is accurate, efficient, and exceptionally organized.


• Can quickly learn specialized legal software and office procedures.


• Communicates professionally and compassionately with clients.


• Recognizes problems, asks appropriate questions, and takes initiative.


• Understands that deadlines, accuracy, and confidentiality are critical in a legal environment.


• Enjoys helping people from diverse backgrounds and circumstances.

About CHES, Inc.

CHES, Inc. is a nonprofit organization dedicated to helping individuals and families achieve greater financial stability and access essential services.

Our legal services program assists individuals facing financial hardship and provides support with bankruptcy, estate planning, and related legal matters.

We are committed to delivering professional, compassionate assistance to the people and communities we serve.