Legal Secretary - Prosecution Team & Records Expert

City of Colorado Springs; Colorado Springs (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Accredited pay equity employer

Total Rewards benefits program

Job summary

City of Colorado Springs is seeking a Legal Secretary to support the Prosecution Division within the City Attorney’s Office. The role involves preparing legal documents, handling discovery, maintaining databases, and managing records with attention to detail in a fast-paced environment.

Qualified candidates will have a high school diploma or GED, at least two years of legal support experience, and the ability to obtain a Colorado Notary Public certification within six months.

Qualifications

• Two years of full-time legal support experience in a legal setting.
• Must obtain Colorado Notary Public certification within six months of hire.
• High school diploma or GED required.
• College-level coursework in legal studies preferred.
• Experience in a prosecution environment and with criminal justice software preferred.

Responsibilities

• Provide legal administrative support for the Prosecution Division.
• Prepare correspondence, files, forms, and special applications.
• Handle and process criminal evidence for Prosecution Division files.
• Collect, organize, track, and send discovery.
• Assist with Prosecution Division dockets.
• Create and maintain databases.
• Answer telephones and respond to inquiries from defendants, attorneys, police officers, and witnesses.
• Provide immediate access to records and filings; ensure compliance with retention procedures.
• Perform other duties as assigned.
• Review class specifications for the City of Colorado Springs role.

Skills

Legal terminology

Microsoft Office Suite

Adobe Acrobat Pro

ICC E filing System

SharePoint

Communication

Attention to detail

Organizational skills

Education

High school diploma or GED

Colorado Notary Public certification

College coursework in legal studies

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat Pro

ICCES

SharePoint

Job description

City of Colorado Springs is seeking a Legal Secretary to support the Prosecution Division within the City Attorney’s Office. The role involves preparing legal documents, handling discovery, maintaining databases, and managing records with attention to detail in a fast-paced environment.

Qualified candidates will have a high school diploma or GED, at least two years of legal support experience, and the ability to obtain a Colorado Notary Public certification within six months.