Legal Administrative Specialist (Entry Level)

ADD STAFF, Inc.; Colorado Springs (CO); On-site; USD 33,000 - 40,000; Full time

Job summary

ADD STAFF, Inc. is seeking an entry‑level Legal Secretary in Colorado Springs to provide administrative support to paralegals, attorneys and staff.

You will manage calls, filings, calendars, and document preparation, while ensuring accuracy and compliance with court rules. Responsibilities include maintaining databases, processing e-files, notarizing documents, and assisting with trial and appeal preparations.

Qualifications

• Education: High school diploma or GED.
• Experience: Two years of full-time, professional experience in a related field.
• Equivalency: One year of relevant work may substitute for one year of education.

Responsibilities

• Provide legal administrative support by creating and maintaining databases, answering phones, proofreading documents, and preparing legal documents.
• Assist in trial and appeal hearing prep by distributing preservation orders and coordinating witnesses.
• Manage attorney calendars and document management systems; internal and external records filing; ensure reliability of records.

Skills

Administrative support

Calendar management

Communication

Notary support

Education

High school diploma or GED

Two years professional experience

Tools

Adobe Acrobat Pro

Microsoft Office Suite

Colorado Records Database (CDA)

Legistar

Sharepoint

Job description

ADD STAFF, Inc. is seeking an entry‑level Legal Secretary in Colorado Springs to provide administrative support to paralegals, attorneys and staff.

You will manage calls, filings, calendars, and document preparation, while ensuring accuracy and compliance with court rules. Responsibilities include maintaining databases, processing e-files, notarizing documents, and assisting with trial and appeal preparations.