Legal Secretary

City of Colorado Springs; Colorado Springs (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Accredited pay equity employer

Total Rewards benefits program

Job summary

City of Colorado Springs is seeking a Legal Secretary to support the Prosecution Division within the City Attorney’s Office. The role involves preparing legal documents, handling discovery, maintaining databases, and managing records with attention to detail in a fast-paced environment.

Qualified candidates will have a high school diploma or GED, at least two years of legal support experience, and the ability to obtain a Colorado Notary Public certification within six months.

Qualifications

• Two years of full-time legal support experience in a legal setting.
• Must obtain Colorado Notary Public certification within six months of hire.
• High school diploma or GED required.
• College-level coursework in legal studies preferred.
• Experience in a prosecution environment and with criminal justice software preferred.

Responsibilities

• Provide legal administrative support for the Prosecution Division.
• Prepare correspondence, files, forms, and special applications.
• Handle and process criminal evidence for Prosecution Division files.
• Collect, organize, track, and send discovery.
• Assist with Prosecution Division dockets.
• Create and maintain databases.
• Answer telephones and respond to inquiries from defendants, attorneys, police officers, and witnesses.
• Provide immediate access to records and filings; ensure compliance with retention procedures.
• Perform other duties as assigned.
• Review class specifications for the City of Colorado Springs role.

Skills

Legal terminology

Microsoft Office Suite

Adobe Acrobat Pro

ICC E filing System

SharePoint

Communication

Attention to detail

Organizational skills

Education

High school diploma or GED

Colorado Notary Public certification

College coursework in legal studies

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat Pro

ICCES

SharePoint

Job description

Legal Secretary

This position will provide legal administrative support for the City as part of the City Attorney’s Prosecution Team.

6 of the Constitution of the State of Colorado and the Charter of the City of Colorado Springs.

About the Job:

In this position, you will be part of a team of professionals in the City Attorney's Office of the City of Colorado Springs. The City of Colorado Springs, El Paso County, Colorado (the "City") is a municipal corporation and a home rule city duly organized and existing pursuant to Article XX,

This position is at-will to the City Attorney.

This position is subject to budget required furloughs to be implemented in the 2026 calendar year.

Come explore the possibilities a career with the City of Colorado Springs can offer!

We're an accredited pay equity employer!

Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule

As a Legal Secretary, You Will

• Provide legal administrative support for the Prosecution Division
• Prepare correspondence, files, forms, and special applications
• Handle and process criminal evidence for Prosecution Division files
• Collect, organize, track, and send discovery
• Assist with Prosecution Division dockets
• Create and maintain databases
• Answer telephones and respond to in-person inquiries from defendants, attorneys, police officers, and witnesses
• Provide immediate access to records
• Perform internal and external records filing management, to include compliance with document retention and destruction procedures
• Other duties as assigned
• Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page

Relevant Knowledge, Skills, And Abilities

• Knowledge of proper English usage, grammar, punctuation, spelling, and sentence structure
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, ICCES (Integrated Colorado Courts E-Filing System), and SharePoint
• Knowledge of legal terminology, e-filing, and criminal court processes
• Ability to communicate clearly and concisely, verbally and in writing
• Attention to detail
• Excellent organizational and prioritization skills

Minimum Qualifications

• High school diploma or GED
• Two years of full-time legal support experience, in a legal setting, including experience in the preparation and processing of legal documents and records
• Possess, or obtain within six months of hire, a Colorado Notary Public certification

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Preferred Qualifications

• College-level coursework in legal studies or a related field
• Experience working in a prosecution environment
• Experience working within criminal justice software

Additional Information

Please contact Shereen Ross at [e-mail] for any questions about this position.

The background check process for this position includes being fingerprinted. Fingerprints will be used to check the FBI's criminal history records.

Equal Opportunity Employer

The City of Colorado Springs is committed to a welcoming culture that values our employees' unique individual qualities and fosters a welcoming environment where people want to be

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas of any kind (including but not limited to F-1, H-1B or TN visas). Applicants must be currently authorized to work in the United States on a full-time basis.

Working for the City of Colorado Springs is Rewarding!

Please visit the City of Colorado Springs' Total Rewards Site for additional benefits information.

The City of Colorado Springs is a place where people want to come to work each day. We have a culture of excellence, and we strive to provide our employees with the very best overall career experience and Total Rewards. We are proud to offer a comprehensive and competitive benefits program to meet the needs of our employees and their families.