Legal Secretary - Employment Law section

dasstateoh; Austin (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Coverage

Paid time off

Education and Development Funds

Job summary

The Ohio Attorney General's Office is seeking a motivated Legal Secretary for the Employment Law section. The role provides clerical and legal support to attorneys in a collaborative team environment and supports filings in state and federal courts.

This position offers a hybrid in-person/remote schedule with a focus on confidentiality, accuracy, and efficient administrative tasks. Prior legal secretarial experience and relevant education are preferred and training may be required.

Qualifications

• Six months of legal secretary experience in a law firm or legal setting.
• Associate degree or related coursework, or a Bachelor's degree in any field.
• Strong written and verbal communication skills.
• Ability to handle confidential material with discretion.

Responsibilities

• Files briefs, motions and other documents in state and federal court, both physically and electronically.
• Performs litigation support including exhibits and tables of contents/Authorities.
• Transcribes and formats documents from rough notes using Microsoft Office.
• Proofreads materials before attorney review and drafts routine correspondence.
• Schedules meetings and appointments; manages section mail and main phone line.

Skills

Legal secretarial duties

Litigation support

Proofreading

Verbal communication

Written communication

Time management

Confidentiality

Education

Associate's degree in secretarial/administrative professional science

Associate core coursework

Bachelor's degree or higher in any related field

Public relations course or experience

Tools

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Job description

This position is a repost. Individuals who applied to the original posting, 260004ZX/26-07-097, do not need to reapply in order to be considered.

The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

The Office of the Ohio Attorney General is currently seeking a motivated and hard-working individual for a position as a Legal Secretary within our Employment Law section. This talented individual will provide secretarial support while working in a collaborative team environment.The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is our Columbus, Ohio office.

The duties for this position include, but are not limited to, the following:

• - Performs highly confidential legal secretarial work for office attorneys;
• - Physically and electronically files briefs, motions and other documents in state and federal court;
• - Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities);
• - From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;
• - Proofreads and corrects all materials prior to review by attorneys;
• - Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public;
• - Schedules meetings/appointments;
• - Scans and processes mail for the section; and
• - Answers main phone line within the section

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

6 months work experience performing legal secretary duties in a law firm or legal setting;

• -Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college;
• -Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college;
• -Or completion of Bachelor's degree or higher in any related field;
• -and1 course or 1 month experience in public relations.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.

Job skills:administrative support/services, attention to detail, confidentiality, time management, verbal communication, and written communication

The Attorney General’s Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences.We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others.

Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.

The Attorney General's Office may fill additional, similar positions as a result of this posting.

The Ohio Attorney General’s Office is an Equal Opportunity Employer.

AGO#: 26-07-097RP

Background Check Info:

Selected candidate(s) will be subject to the following background checks:

• Criminal history
• Driving record
• Taxes
• Drug Test

In addition, an Internet search may be conducted of publicly available and job-related information through social media (Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.).

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.