Legal Secretary - Conveyancing Department

Placements24; Redmond (WA); Híbrido; USD 11.000 - 16.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Competitive salary

Exposure to conveyancing transactions

Supportive work environment

Descripción de la vacante

Placements24 seeks a highly organised Legal Secretary for a busy conveyancing department in Welkom. You will support attorneys, manage files, and coordinate property transfers with clients and financial institutions.

The role requires excellent typing, strong document preparation, and confidentiality. A hybrid work model and a supportive team environment are offered.

Formación

• Proven experience as a Legal Secretary, preferably in conveyancing.
• Strong MS Office skills and accurate document preparation.
• Excellent organizational and time management abilities.
• Strong communication and interpersonal skills.
• Knowledge of conveyancing procedures and terminology is essential.

Responsabilidades

• Provide secretarial support to conveyancing attorneys.
• Maintain/organise conveyancing files with up-to-date documentation.
• Schedule appointments, meetings, and property transfer dates.
• Communicate with clients, estate agents, bond originators, and banks about progress.
• Prepare and format legal documents, reports and correspondence.

Conocimientos

Legal secretary

Conveyancing

MS Office

Documentation

Attention to detail

Herramientas

Practice management software

Descripción del empleo

About the Role

Our client, a well-established and respected law firm in Welkom, Free State , is seeking a highly organised and efficient Legal Secretary to support its busy Conveyancing Department. This role is crucial for the smooth operation of property transactions, involving direct interaction with clients, estate agents, and financial institutions. The successful candidate will be responsible for a variety of administrative and secretarial duties, ensuring accuracy and professionalism at all times. This position offers a blend of in-office collaboration and remote flexibility, allowing for efficient management of tasks within the vibrant community of Welkom . The firm is known for its commitment to client service and its supportive work environment.

Key Responsibilities

• Provide comprehensive secretarial support to conveyancing attorneys.
• Manage and maintain conveyancing files, ensuring all documentation is complete and up-to-date.
• Schedule appointments, meetings, and property transfer dates.
• Communicate effectively with clients, estate agents, bond originators, and banks regarding transaction progress.
• Prepare and format legal documents, correspondence, and reports related to property transfers.
• Handle incoming and outgoing mail, faxes, and emails for the department.
• Manage diaries and ensure deadlines are met for various stages of conveyancing.
• Assist with the registration process at the Deeds Office, including document collation and submission.
• Maintain confidentiality and handle sensitive client information with discretion.
• Provide general administrative support, including filing, scanning, and data entry.

Requirements

• Proven experience as a Legal Secretary, preferably within a conveyancing department.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and legal practice management software.
• Excellent typing skills and accuracy in document preparation.
• Strong organizational and time management abilities.
• Exceptional communication and interpersonal skills.
• Knowledge of conveyancing procedures and terminology is essential.
• Ability to work independently and as part of a team.
• Detail-oriented with a proactive approach to tasks.
• Must be reliable and possess a strong work ethic.
• Ability to work effectively in a hybrid model, managing tasks both remotely and from the office in Welkom .

Benefits

• Competitive salary based on experience and skills.
• Opportunity to work in a reputable law firm in the Free State .
• Exposure to a wide range of property transactions.
• Professional and supportive work environment.
• Hybrid work arrangement offering flexibility.
• Contribute to a firm committed to excellence in conveyancing services.