Legal Secretary — Calendar, Billing & Client Support

ArentFox Schiff LLP; Washington (District of Columbia); On-site; USD 92,000 - 120,000; Full time

Job summary

ArentFox Schiff LLP in Washington, DC, seeks a highly organized Legal Secretary to support attorneys, paralegals, and professionals firm-wide. You will manage calendars, coordinate meetings, draft and format legal documents, and assist with client service and business development initiatives.

Ideal candidates have at least four years of legal secretarial experience, strong MS Office skills, familiarity with Elite/3E, and a confidential, detail‑oriented approach.

Qualifications

• At least four years of legal secretarial experience in corporate/business practice.
• Proficiency with Microsoft Office Suite.
• Experience with Elite/3E is preferred; other major legal time‑and‑billing systems considered.

Responsibilities

• Manage complex calendars, meetings, rooms, and logistics.
• Prepare, edit, format, and proofread legal documents with accuracy.
• Coordinate with Marketing/BD for meetings and business development.
• Arrange travel and detailed itineraries.
• Assist with client intake, conflict checks, and file openings.
• Enter daily time and support client billing and invoicing.
• Maintain client and contact information, and organize files.
• Process reimbursements and vendor invoices timely.

Skills

Legal secretarial experience

Strong organizational skills

Time-management

Verbal and written communication

Attention to detail

Collaborative spirit

Education

High school diploma or equivalent

College degree welcome but not required

Tools

Elite/3E

Legal time-billing system

Job description

ArentFox Schiff LLP in Washington, DC, seeks a highly organized Legal Secretary to support attorneys, paralegals, and professionals firm-wide. You will manage calendars, coordinate meetings, draft and format legal documents, and assist with client service and business development initiatives.

Ideal candidates have at least four years of legal secretarial experience, strong MS Office skills, familiarity with Elite/3E, and a confidential, detail‑oriented approach.