Legal Secretary

Frontline Source Group; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision

PTO

Job summary

Frontline Source Group in Austin, TX is seeking a Legal Secretary on a contract-to-hire basis for a boutique law firm with a tenured team. You will transcribe pleadings, manage electronic filing, and support attorneys throughout litigation.

The ideal candidate has at least 3 years of litigation secretarial experience, proficiency with Microsoft Word and Outlook, and familiarity with court procedures. Strong organizational skills and attention to detail are essential to coordinate calendars,

Qualifications

• Associate's degree is a plus but not required.
• Minimum of 3 years of litigation secretarial experience.
• Proficiency in Microsoft Word and Outlook.
• Knowledge of case management and legal software.
• Strong organizational skills with ability to meet deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation.
• Familiarity with electronic filing procedures and court systems.

Responsibilities

• Accurately transcribe correspondence, pleadings, discovery documents, and other legal materials.
• Ensure all transcriptions are completed in a timely manner and are error-free.
• Manage electronic filing of documents with Appellate, Federal, District, and County Courts.
• Maintain and organize physical and electronic files related to ongoing cases.
• Maintain and update calendars for meetings, trial settings, and scheduling order dates.
• Coordinate and schedule appointments, depositions, and court appearances.
• Work closely with attorneys and legal nurse consultants in day-to-day handling of litigation files.
• Prepare and file legal documents, including briefs, motions, and pleadings.
• Assist in the preparation of trial exhibits and other trial-related documents.
• Act as a liaison between clients, attorneys, and court personnel.
• Draft and proofread correspondence, reports, and other documents as needed.
• Perform data entry and maintain accurate timekeeping records using Timeslips.

Skills

Legal terminology

Attention to detail

Time management

Communication skills

Education

Associate's degree in Legal Studies (or related field)

Tools

Microsoft Word

Outlook

Timeslips

Case management software

Job description

Company Profile:

Our client in Austin, TX has an immediate need for a Legal Secretary on a contract to hire basis.

Boutique Law Firm Tenured Team

Legal Secretary Role:

• Accurately transcribe correspondence, pleadings, discovery documents, and other legal materials.
• Ensure all transcriptions are completed in a timely manner and are error‑free.
• Manage electronic filing of documents with Appellate, Federal, District, and County Courts.
• Maintain and organize physical and electronic files related to ongoing cases.
• Maintain and update calendars for meetings, trial settings, and scheduling order dates.
• Coordinate and schedule appointments, depositions, and court appearances.
• Work closely with attorneys and legal nurse consultants in the day-to-day handling of litigation files.
• Prepare and file legal documents, including briefs, motions, and pleadings.
• Assist in the preparation of trial exhibits and other trial-related documents.
• Act as a liaison between clients, attorneys, and court personnel.
• Draft and proofread correspondence, reports, and other documents as needed.
• Perform data entry and maintain accurate timekeeping records using Timeslips.

Legal Secretary Background Profile:

• Associate's degree in Legal Studies or a related field is a plus, but not required.
• Minimum of 3 years of litigation secretarial experience, preferably in medical malpractice defense or healthcare law.
• Proficiency in Microsoft Word, Outlook.
• Knowledge of other case management and legal software.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation.
• Familiarity with electronic filing procedures and court systems for Appellate, Federal, District, and County Courts.
• Understanding of legal terminology and court procedures.

Features and Benefits of Client:

• Medical Dental, Vision PTO
• Frontline Source Group is an Equal Opportunity Employer.
• Candidates must be authorized to work in the United States without sponsorship.
• The client cannot sponsor any visas.