Legal Secretary at a Top-Tier Law Firm

advisorey.; New York (NY); On-site; USD 50,000 - 129,000; Full time

Job summary

A high-profile global law firm in New York is seeking a skilled Legal Secretary to support their team. The successful candidate will manage key administrative tasks, including calendar management and travel arrangements, while maintaining client confidentiality. This full-time position offers a competitive salary and the chance to work in a prestigious environment.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 3+ years of administrative experience in law supporting partners.
• Proficiency with MS Office and legal technology.
• Strong critical thinking and problem-solving skills.

Responsibilities

• Maintain calendars and schedules for attorneys.
• Arrange domestic and international travel.
• Assist with the billing process and manage expense claims.

Skills

Time Management

Organizational Skills

Communication Skills

Discretion

Problem-solving

Tools

MS Office

Legal Technology

Job description

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Direct message the job poster from advisorey.

CEO & Co-Founder of advisorey. | Scaling Companies Through People & Capital

Our client, a high-profile global law firm, is looking for a Legal Secretary to support their new New York office. In this role, you will be responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of the partners, and will also undertake a range of other general administrative support tasks or project work.

About the Role:

• Maintain calendars and schedules for attorneys
• Arrange domestic and international travel and create detailed itineraries
• Demonstrate ethical conduct and ensure client confidentiality
• Consistent and reliable attendance in accordance with work schedule
• Manage own work allocation, productivity, and quality of work with minimum supervision
• Perform other administrative and secretarial duties as they arise
• Support attorney in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
• Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys
• Handle expense management, submitting claims on a weekly basis

About You:

• 3+ years of administrative experience in law supporting partners
• Proficiency with MS Office, and ability to work with legal technology
• Outstanding time management and organizational skills
• Ability to multitask and possess the good judgement to seek guidance or further input from others
• Strong critical thinking and problem-solving skills
• Strong sense of discretion and integrity
• Excellent written and oral communication skills

Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Chessa Eskandanian-Yee: [e-mail]

We thank you for your interest and wish you much success in your search. For more information on us, please visit www.advisorey.com

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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