Legal Secretary

Steffan & Co., Incorporated; Washington; Hybrid; USD 85.000 - 100.000; Vollzeit

Benefits dieser Stelle

Comprehensive benefits package

401(k) plan

Gym in the building

22 days of PTO

Zusammenfassung

A national law firm in Washington, DC seeks an experienced Legal Secretary to provide elite administrative support to attorneys in financial services and regulatory matters. The ideal candidate will have a minimum of 5 years of experience in a legal setting, possess strong communication skills, and be proficient in Microsoft Office. The firm offers a competitive salary and comprehensive benefits including PTO and a gym on-site.

Qualifikationen

• Minimum 5+ years supporting attorneys, preferably in a law firm.
• Familiarity with legal and financial terminology is crucial.
• Exceptional written and verbal communication skills.

Aufgaben

• Provide elite administrative and legal support to attorneys.
• Manage sensitive information with high discretion.
• Conduct basic research on financial and regulatory issues.

Kenntnisse

Confidentiality

Client communication

Administrative support

Attention to detail

Legal terminology knowledge

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Jobbeschreibung

White Collar Investigations and Securities Enforcement Practice Group. (Preferred but not required.)

Location: Washington, DC, 1 block from 2 metro lines

Hours: 9:5:30 with a possible adjustment +/- 30 minutes

The start date is flexible, but the ideal start date would be in January 2026 to allow you to receive your bonuses, year-end contributions, and holiday vacations.

Yearly compensation range: from $85,000 – $100,000 DOE

During the 90-day training period, you will be in the office 5 days a week, and then transition to a hybrid model of 4 days in‑office and 1 day remote (Friday).

This fantastic, large, full‑service national firm with 20 offices across the US seeks an experienced Legal Secretary to join its collaborative and well‑established Financial & Innovative Markets Team.

You will support five attorneys. The average tenure in the firm is 18 years.

You will support 5 senior partners and practice leaders in handling high‑profile, sensitive matters across financial services, crypto/digital assets, corporate transactions, complex litigation, white‑collar defense, and regulatory investigations.

This is a non‑exempt position that reports to the Human Resources Manager.

Responsibilities

• Deliver elite, confidential administrative and legal support to practice leaders and attorneys across crypto, financial services, corporate, and litigation matters.
• Manage sensitive information with the highest level of judgment and security awareness.
• Serve as a core assistant to attorneys—anticipating needs, spotting gaps, and driving matters forward.

Matter Organization, File Tracking & Management

• Review, organize, and maintain client files, investigation materials, regulatory correspondence, pleadings, transaction documents, and meeting notes.
• Convert raw meeting notes and attorney dictation into clear action lists, deadlines, matter summaries, and follow‑up logs.
• Track open tasks across multiple active matters and ensure nothing falls through the cracks.
• Assist with opening new matters, conflicts checks, client intake, and related administrative processes.

Client Interaction & Communication / Administrative & Operational Excellence

• Act as a polished, trusted liaison with clients, co‑counsel, regulators, counterparties, and other external parties.
• Schedule meetings, calls, briefings, and multi‑party coordination with precision and professionalism.
• Provide intelligent, client‑facing support while maintaining strict confidentiality.
• Provide telephone support, manage calendars, schedule complex meetings across time zones, and coordinate travel.
• Prepare mailings, expense reports, courier requests, and other administrative paperwork.
• Deliver accurate document production, including redlines, TOCs, PowerPoint formatting, and document comparison.
• Support billing and time entry with accuracy and attention to detail.
• Assist senior attorneys with reminders and prioritizing time‑sensitive items.

Research, Information Gathering & Briefing Support

• Conduct targeted basic research on financial services, crypto, corporate matters, litigation status, and regulatory issues.
• Summarize findings into clean briefing notes, chronology logs, or reference packets.

Requirements

• Minimum 5+ years supporting multiple attorneys, with the preference being within a law firm.
• Familiarity with legal terminology and financial/crypto regulatory vocabulary.
• Experience providing administrative support for financial services, crypto/digital assets, corporate transactions, investigations, or litigation is a significant plus.
• Advanced skills in Word (styles, track changes, document comparison).
• Strong proficiency in Excel, PowerPoint, Outlook, Adobe Acrobat, and document formatting and management platforms.
• Ability to quickly learn workflow tools and implement them efficiently.
• Exceptional written and verbal communication skills.
• Ability to interact with attorneys, clients, regulators, and staff with professionalism, tact, and confidence.
• District of Columbia Notary (or willingness to obtain).

The firm offers a comprehensive benefits package that includes medical, dental, vision, LTD, STD, life insurance, commuter benefits, 401(k), 22 days of PTO, most holidays, a gym in the building, and so much more.

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