Legal Secretary

ROCS Grad Staffing; Washington (District of Columbia); On-site; USD 45,000 - 80,000; Full time

Job summary

A prominent staffing agency is seeking an experienced Legal Secretary to support multiple attorneys in their Washington, DC office. The role focuses on managing documents, maintaining confidentiality, and providing comprehensive administrative support to ensure the smooth operation of litigation processes. Candidates must demonstrate exceptional secretarial skills, a proactive approach, and the ability to work effectively in a busy legal environment.

Benefits

Medical insurance

Vision insurance

Qualifications

• 5+ years of litigation secretarial experience required.
• Typing speed of 65+ wpm is necessary.
• Must be comfortable with managing large volumes of documents.

Responsibilities

• Ensure efficient daily administrative operations of the legal team.
• Assist in managing litigation deadlines and document organization.
• Coordinate travel and meetings for attorneys.

Skills

Communication

Flexibility

Discretion

Education

High School Diploma

College Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Relativity

NetDocuments

Job description

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This range is provided by ROCS Grad Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $80,000.00/yr

Direct message the job poster from ROCS Grad Staffing

The Washington, DC office is seeking an experienced and dedicated Legal Secretary to support 6+ attorneys within our Litigation practice. The successful candidate demonstrates good judgment, strong secretarial and communication skills, flexibility, and the ability to work well under pressure. Must be comfortable with technology and have the ability to help manage litigation teams and organize large volumes of documents stored on shared drives. Discretion, proactiveness, and the ability to manage confidential information with sound judgement are essential, along with a strong willingness to contribute as a member of a high-functioning team.

Representative Key Responsibilities

• Responsibility for ensuring the efficient daily administrative operations of the assigned legal team.
• Communicate with attorneys and assist with balancing the team’s workload to ensure completion of projects within established time frames and quality standards.
• Mastery of Outlook, Word, PowerPoint, Excel and willingness to master other programs, as required (e.g., Relativity program for documents produced in litigation). Ability to send documents by file-share (e.g., Litera) and familiarity with Microsoft Teams, Zoom and WebEx.
• Ability to manage matter workspaces, find current and archived materials, and adhere to established naming conventions using the firm’s document management system, NetDocuments.
• Assist with preparation and organization of litigation pleadings, exhibits, including preparing table of contents and table of authorities, and manage deposition process, including working with court reporting company, managing deposition schedules of team, assisting with preparation of attorney deposition outlines, exhibits for depositions, managing errata sheets etc.
• Provide high level administrative support to assigned legal team, including assistance with client billing, expense reimbursements, vendor invoice processing, and the coordination of incoming and outgoing mail and overnight deliveries.
• Maintaining calendars, team lists, lists of opposing counsel, schedule appointments (including depositions and hearings), reserve conference rooms and arranging conference room setups for depositions and mediations, and coordinate domestic and international travel.
• Keep up to date with the policies and procedures of the varying administration agencies and courts that the attorneys practice in.
• Track and meet litigation filing deadlines.
• Support Firm-wide client service initiatives. Providing quality service to internal departments and external parties by interacting professionally and displaying a “can do” attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney.

Required Education, Knowledge, and Experience

• High School Diploma. College Degree preferred.
• At least five (5) years of litigation secretarial experience.
• Accurate typing speed of 65+ wpm.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Legal, and Research

• Industries

  Legal Services

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Inferred from the description for this job

Vision insurance

Medical insurance

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