Legal Secretary

Morrison and Foerster LLP; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Job summary

Morrison and Foerster LLP seeks a Legal Secretary in Washington, D.C. This position involves managing client relationships, editing legal documents, and assisting in billing processes. Ideal candidates should have at least 3 years of relevant experience and demonstrate excellent organizational and communication skills, along with proficiency in MS Office applications.

Benefits

Medical, dental, and vision coverage

Parental leave and family benefits

Annual community service day

Education reimbursement

Qualifications

• 3 years recent Legal Secretarial experience preferred.
• Typing speed of 70 wpm with high accuracy.
• Experience in a large law firm is a plus.

Responsibilities

• Create, edit, and proofread legal documents.
• Manage client communication and files.
• Assist in billing and maintaining organization of documents.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Multi-tasking

Education

High School Diploma

Associate Degree

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL SECRETARY on our Legal Secretaries team!

This role is based in Washington, D.C.

https : / / www.mofo.com / offices

ABOUT THE ROLE

• Provides professional client relationship management with external clients.
• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
• Creates and maintains client / matter lists and communication lists.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
• Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
• Initiates client file transfer requests and assists with client disengagements.
• May facilitate the secure transfer of case / client data in accordance with firm's data security policy.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and / or resolve issues.
• Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested.
• Create and label CDs / DVDs and comprehensive understanding of firm's privacy policy and encryption tools.
• Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
• Copies, scans, faxes, and prints documents and attachments.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Receives deliveries of items such as faxes, files, and boxes, and routes them appropriately.
• Makes conference room reservations, coordinates meals, multimedia, and other services as requested.
• Coordinates travel arrangements through the Firm's travel department as requested.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• In conjunction with the Records Department, assists with the organization and preparations of materials for storage. Assists with maintaining high density storage area.
• May participate in the organization and planning of events.
• May assist in the preparation of marketing materials as requested.
• Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm's General Safety Practices and any unique safety practices for department and building

ABOUT YOU

• High School Diploma required, Associate Degree preferred.
• Minimum of 3 years recent Legal Secretarial experience, and / or 3 years of Administrative Secretary experience.
• Experience working in a large law firm preferred.
• Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
• Ability to multi-task, prioritizes work, and meet deadlines.
• Ability to work under pressure and complete job assignments in an accurate and timely manner.
• Excellent communication skills and the ability to build effective internal and external client relationships.
• Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
• Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
• Typing speed of 70 wpm with high level of accuracy.
• Flexibility regarding work schedule and availability to work overtime required.
• Excellent teamwork skills and commitment to delivering client service by assisting co-workers.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us : https : / / www.mofo.com / about
• Diversity Inclusion : https : / / careers.mofo.com / careers-diversity
• Commitment to Pro Bono : https : / / careers.mofo.com / careers-pro-bono
• The MoFo Foundation : https : / / www.mofo.com / culture / mofo-foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health / welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities / states and may vary based on factors including but not limited to the following : local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

Washington D.C, salary range : $75k to $110k

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Legal Secretary • Washington, DC, United States