Legal Secretary

Rodolf-; Tulsa (OK); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Vision insurance

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Rodolf- is a litigation firm specializing in insurance defense seeking a detail-oriented Legal Secretary to support 3 attorneys. The role includes handling complex litigation tasks, managing large volumes of exhibits, and coordinating intricate witness schedules for trial.

The position involves interaction with clients and witnesses, extensive administrative duties, and working onsite in Oklahoma. Typical workdays are Monday to Friday with 8‑hour shifts and several shift options.

Qualifications

• 2+ years of experience as a legal secretary; 3–5 years preferred.
• Experience with trials and managing complex litigation tasks preferred.
• Strong organizational skills and attention to detail.
• Ability to handle client and witness contact professionally.

Responsibilities

• Manage attorneys' calendars and ensure adherence to client litigation guidelines.
• Handle correspondence, copy documents, and maintain electronic case files.
• Manage dictation and prepare pleadings.
• Book travel arrangements for out-of-state depositions.
• Assist in managing large loads of exhibits and complex witness scheduling for trial.

Job description

Benefits

• Vision insurance
• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Job Summary

We are a litigation firm specializing in insurance defense, seeking a detail-oriented and highly organized Legal Secretary to support 3 attorneys. The ideal candidate will have experience in managing complex litigation tasks, including handling large volumes of exhibits and coordinating intricate witness schedules for trial. Most of our cases involve medical malpractice defense and come with a degree of complexity. This role requires interaction with clients and witnesses and involves a range of administrative duties.

Key Responsibilities

• Manage attorneys' calendars and ensure adherence to client litigation guidelines.
• Handle correspondence, copy documents, and maintain electronic case files.
• Manage dictation and prepare pleadings.
• Book travel arrangements for out-of-state depositions.
• Assist in managing large loads of exhibits and complex witness scheduling for trial.

Qualifications

• Minimum of 2 years of experience as a legal secretary, with 3-5 years preferred.
• Experience working with attorneys involved in trials and managing complex litigation tasks preferred.
• Strong organizational skills and attention to detail.
• Ability to handle client and witness contact professionally.

Location

Onsite

Work Days

Monday to Friday (8-hours/day)

Shift Options

• 8:00 AM – 5:00 PM (Includes 1-hour unpaid lunch)
• 8:30 AM – 5:00 PM (Includes 30-minute unpaid lunch)
• 8:30 AM – 5:30 PM (Includes 1-hour unpaid lunch)
• 9:00 AM – 5:30 PM (Includes 30-minute unpaid lunch)