Legal Secretary

ExecuSource; Phoenix (AZ); Presencial; USD 50 000 - 65 000; Tempo integral

Resumo da oferta

ExecuSource is seeking an immediate Legal Secretary in Phoenix to support a busy litigation practice. You will prepare and file briefs, manage calendars, and assist with billing while maintaining high accuracy and professional communication.

Strong typing, formatting, and proficiency with PACER/ECF and a suite of MS Office tools are required to excel in this role.

Qualificações

• Minimum 3 years of experience as a Legal Secretary, preferably in litigation.
• Proficiency with State and Federal Court e-filing systems (PACER, ECF).
• Experience managing or supporting docketing functions and tracking court deadlines.
• Proficiency with legal research and case management tools (LexisNexis, PACER, ECF).
• Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur).
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including complex formatting.

Responsabilidades

• Prepare, revise, format, and proofread briefs, pleadings, correspondence, and other complex legal documents with accuracy.
• Maintain fast and accurate typing to support busy litigation practices.
• File documents electronically in State and Federal Courts (PACER/ECF).
• Manage attorney calendars, court deadlines, and case dockets to ensure filing compliance.
• Maintain organized client and case files using document management systems.
• Coordinate scheduling, meetings, and travel arrangements for attorneys.
• Review, enter, and adjust timekeeper timesheets; assist with billing processes and reimbursements.
• Provide professional telephone support and occasional receptionist coverage as needed.
• Review vendor invoices and ensure timely payment submission.

Conhecimentos

Typing speed

Advanced document formatting

e-filing systems PACER/ECF

Calendar/docket management

MS Office Suite

Legal terminology

Formação académica

High School Diploma

College degree preferred

Ferramentas

LexisNexis

Document management systems

Aderant Milana

Concur

Descrição da oferta de emprego

IMMEDIATE Legal Secretary!

Location

Phoenix, AZ 85012

Key Responsibilities

• Prepare, revise, format, and proofread briefs, pleadings, correspondence, and other complex legal documents with a high degree of accuracy
• Maintain fast and accurate typing speed to support busy litigation practices
• File documents electronically in State and Federal Courts, including experience with e-filing systems such as PACER and ECF
• Manage and monitor attorney calendars, court deadlines, and case dockets to ensure compliance with filing requirements
• Maintain organized and accurate client and case files using document management and practice management systems
• Coordinate scheduling, meetings, and travel arrangements for attorneys
• Review, enter, and adjust timekeeper timesheets; assist with billing processes, pre-bill review, and reimbursements
• Provide professional telephone support and occasional receptionist coverage as needed
• Review vendor invoices, prepare check requests, and ensure timely submission for payment

Requirements

• High school diploma required; college degree preferred
• Minimum of 3 years of experience as a Legal Secretary, preferably in litigation
• Demonstrated strong secretarial skills, including advanced document formatting and high typing proficiency
• Proven experience with State and Federal Court e-filing systems (PACER, ECF, and applicable state platforms)
• Experience managing or supporting docketing functions and tracking court deadlines
• Proficiency with legal research and case management tools (LexisNexis, PACER, ECF)
• Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur)
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including complex formatting (tables of authorities and contents)
• Strong understanding of legal terminology, litigation procedures, and court rules

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