Legal Secretary

Area Temps, INC.; Painesville (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

A busy law firm is seeking a dedicated Legal Secretary to support their Class Action Litigation partner. This role involves managing attorney calendars, preparing legal documents, and maintaining organized files. The ideal candidate will have a strong background in legal procedures, excellent communication skills, and proficiency in essential software tools. Join a dynamic team where your contributions will support critical legal processes and ensure smooth operations. This position offers a structured work environment with opportunities for overtime, making it an exciting opportunity for those looking to advance their career in the legal field.

Qualifications

• 3+ years as a legal secretary, preferably in real estate or corporate law.
• Familiarity with Ohio legal procedures and e-filing processes.

Responsibilities

• Manage attorney calendars, schedule meetings, and coordinate client appointments.
• Prepare and format legal documents, including contracts and closing documents.

Skills

Microsoft Office Suite

Adobe Acrobat

ProLaw legal practice management software

Verbal communication

Written communication

Prioritization and multi-tasking

Legal procedures knowledge

Confidentiality and discretion

Education

High School Diploma or GED

Associate’s degree

Bachelor’s degree

Tools

Court-Filing systems

PACER

Job description

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Job Description

A busy law firm is seeking a Legal Secretary for aClass Action Litigation partner. Work hours are Monday through Friday from 8 a.m. to5 p.m. with the opportunity for overtime.

Responsibilities:

• Manage attorney calendars, schedule meetings and deadlines, and coordinate closings and client appointments
• Prepare, proofread, and format legal documents, including contracts, closing documents, purchase agreements, leases, and other transaction documents
• Maintain well organized digital and physical files, organize transaction records, and open files in document management software
• Draft and process client engagement letters, billing statements, and internal reports
• Communicate professionally internally with other staff and externally with clients, title companies, opposing counsel, and other stakeholders managing large volume of emails, phone calls, and other communications
• Provide administrative support for business formation tasks (LLCs, corporations, nonprofits), state filings, and regulatory compliance
• Some drafting of basic legal documents such as deeds, TOD designations, and similar documents
• Handle e-filing of legal documents and correspondence in accordance with County auditors and recorders
• Support attorneys during closings, deal negotiations, and due diligence processes
• Position involves light tape dictation and typing, but this is not primary focus of responsibility
• Perform other related duties as assigned

Job Requirements

Qualifications:

• Must have a High School Diploma or GED; Associate’s or bachelor’s degree preferred
• Must have a minimum of 3 years’ experience as a legal secretary, preferably in real estate or corporate law
• Must be familiar with Ohio legal procedures and real estate closings
• Notary Public certification in Ohio is a plus
• Must be proficient in Microsoft Office Suite, Adobe Acrobat, and, ideally, ProLaw legal practice management software
• Must have excellent verbal and written communication skills
• Must have the ability to prioritize and multi-task in a fast-paced environment
• Must be proficient withMicrosoft, Adobe Pro,Court-Filing systems, PACER, etc., as well as, live dictation
• Must have a high level of discretion and professionalism in handling sensitive legal matters, while maintaining confidentiality
• Must have the ability to occasionally travel to Cleveland and other areas as needed
• The ability to maintain confidentiality, and to exercise discretion and good judgment is mandatory

Only those candidates that can pass a background check or drug screen will be considered.

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for thisLegal Secretary position, please submit your resume to [e-mail], call [phone], or TEXT “your name & 176594” to [phone] .

Additional Information

For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment.

With over 30 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.

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