Legal Secretary

ITASCA Chile; Grand Rapids (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

MN PERA pension

Student-loan forgiveness eligibility

Voluntary benefits

Job summary

Itasca County in Grand Rapids, MN seeks a Regular full-time Legal Secretary to provide case management and clerical support to the County Attorney and Assistant County Attorneys. Duties include filing documents, managing electronic files, monitoring court deadlines, preparing exhibits, and coordinating discovery.

The role requires strong organizational skills, familiarity with Word, transcription, and ability to work with justice system databases; work hours Monday-Friday 8:00 am - 4:30 pm, with

Qualifications

• As a minimum qualification, are you a high school graduate OR equivalent?
• As a minimum qualification, which of the following do you have? (Work experience is the equivalent of full time, paid experience.)
• As a minimum qualification, do you have work experience with dictation/transcription?
• As a minimum qualification, do you have 6 months experience using Microsoft Word?
• As a preference qualification, do you have legal secretarial professional certification(s) or education in a legal field of study, beyond the minimum qualifications?
• As a preference qualification, how many months work experience within another county legal department or government entity legal department do you have?
• As a preference qualification, do you have work experience with prosecutorial database software ?
• As a preference qualification, how many months of work experience with MN Court Information Systems (MNCIS) or related programs?
• As a preference qualification, how many months work experience with law enforcement RMS/CJIS?
• As a preference qualification, which of the following do you have education and/or work experience with? (Adobe Acrobat, Microsoft Excel)
• My responses to the above Supplemental Questions are clearly documented in my application.

Responsibilities

• Provide case management and clerical support to County Attorney and Assistant County Attorneys by filing documents and managing electronic files.
• Monitor court/statutory deadlines and prepare exhibits for trial prep.
• Disseminate discovery and identify involved parties/attorneys; coordinate cases and communicate with relevant parties.

Skills

Legal Secretary

Dictation / Transcription

Microsoft Word

Court Records Systems

Education

High School Diploma

Legal Secretary Certificate or Equivalent

Tools

Prosecutorial database software

MNCIS / Court Information Systems

Job description

Position Summary

Department: County Attorney

Classification: Grade 8 (Local 1626)

FLSA Status: Non-Exempt; AS/OC.

Position Description

Provide case management and clerical support to County Attorney and Assistant County Attorneys by filing documents; managing electronic files; monitoring court/statutory deadlines; preparing exhibits and completing trial prep; independently identifying involved parties/attorneys and disseminating discovery; and communicating with appropriate parties to provide information and coordinate cases.

Current Vacancy

1 Regular, F/T position

WORK HOURS, WORK LOCATION

Work Hours

The normal hours of work shall be 40 hours per week, Monday - Friday 8:00 am - 4:30 pm, overtime as necessary and approved.

Work Location

Itasca County Attorney Department, 123 NE 4th St, Grand Rapids, MN

Itasca County

offers a robust and comprehensive range of benefit programs for employees and their eligible dependents. These include health, dental, and life insurance, MN PERA pension, eligibility for student-loan forgiveness, as well as a variety of voluntary benefits.

01

As a minimum qualification, are you a high school graduate OR equivalent?

• Yes
• No

02

If you answered Yes to the question above, list the name of your school that issued your diploma, along with the city and state of your school.. If No, state N/A.

03

As a minimum qualification, which of the following do you have? (Work experience is the equivalent of full time, paid experience.)

• Legal Secretary Certificate or equivalent (must attach transcript or Certificate)
• 2 year's work experience as a legal secretary or comparable work experience
• None of the above

04

In response to the question above, state which educational institution(s) and/or employer(s) listed on your application where you gained this education or work experience. If none, state N/A.

05

As a minimum qualification, do you have work experience with dictation/ transcription?

• Yes
• No

06

If you answered Yes to the question above, list the name of the employer(s) as listed on your application where you gained this specific work experience. If No, state N/A.

07

As a minimum qualification, do you have 6 months experience using Microsoft Word? (Work experience is the equivalent of full time, paid experience.)

• Yes
• No

08

If you answered Yes to the question above, list the name of the employer(s) as listed on your application where you gained this specific work experience. If No, state N/A.

09

As a preference qualification, do you have legal secretarial professional certification(s) or education in a legal field of study, beyond the minimum qualifications ?

• Yes
• No

10

If you answered Yes to the question above, list your certification(s) or degree(s). If No, state N/A

11

As a preference qualification, how many months work experience within another county legal department (i.e. County Attorney, Court Administration) or other government entity legal department (i.e. City Attorney, public defender, defense work) or criminal law work experience do you have? (Work experience is the equivalent of full time, paid experience.)

• None
• Less than 6 months
• 6 months - less than 12 months
• 12 months - less than 18 months
• 18 months - less than 24 months
• 24 + months

12

In response to the question above, list the name of the employer(s) as listed on your application where you gained this specific work experience. If No, state N/A.

13

As a preference qualification, do you have work experience with prosecutorial database software ? (Work experience is the equivalent of full time, paid experience.)

• Yes
• No

14

In response to the question above, list the name of the employer(s) as listed on your application where you gained this specific work experience. If No, state N/A.

15

As a preference qualification, how many months of work experience with the MN Court Information Systems (MNCIS) and/or programs that utilize electronic filing, sharing of court information and retrieval of court documents do you have? (Work experience is the equivalent of full time, paid experience.)

• None
• Less than 6 months
• 6 months - less than 12 months
• 12 months - less than 18 months
• 18 months - less than 24 months
• 24 + months

16

In response to the question above, list the name of the employer(s) as listed on your application where you gained this specific work experience. If No, state N/A.

17

As a preference qualification, how many months work experience with law enforcement agency's records management systems (RMS) and/or Criminal Justice Information Systems (CJIS) do you have? (Work experience is equivalent of full-time paid experience).

• None
• Less than 12 months
• 12 months - less than 18 months
• 18 months - less than 24 months
• 24+ months

18

In response to the question above, list the name of the employer(s) as listed on your application where you gained this specific work experience. If No, state N/A.

19

As a preference qualification, which of the following do you have education (must attach transcript) and/or work experience with?

• Adobe Acrobat
• Microsoft Excel
• None of the above

20

In response to the question above, list which educational institution(s) and/or employer(s) as identified on your application where you gained this specific experience. If none, state N/A.

21

My responses to the above Supplemental Questions are clearly documented in my application submitted for this job posting. (If I failed to document or misrepresented relevant education or paid work experience, this may result in the removal of my application from further consideration.)

• Yes
• No

22

Qualified candidates will be invited to take a timed keyboarding online exam. Successfully passing this keyboarding exam at 40 WPM or higher is a minimum qualification. Information about your application status and testing will be emailed to you after the close of the posting.