Legal Secretary

Cokerlawoffice; Dallas (TX); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

PTO and holidays

Growth opportunities

Team-oriented environment

Modern office technology

Job summary

Coker & Coker, PLLC is seeking a highly organized Legal Secretary to support our attorneys in a fast-paced, confidential environment. The successful candidate will manage calendars, prepare legal documents, and handle e-filing with precision.

We value dependable, proactive individuals with excellent communication skills who thrive in a collaborative office setting and provide outstanding client service. In-office position with opportunities for growth and a modern legal team.

Qualifications

• Legal secretary/administrative experience in a law firm.
• Strong knowledge of court procedures and document preparation.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organization.
• Ability to manage multiple deadlines and priorities.
• Proficient with MS Office, Adobe Acrobat, Outlook and legal case management software.
• Experience with electronic filing (e-filing) preferred.
• Maintain confidentiality and professional demeanor.
• High school diploma required; legal education or certification a plus.

Responsibilities

• Prepare, proofread, format, and file legal documents, pleadings, and court filings.
• Maintain attorney calendars; schedule hearings, depositions, meetings, court appearances.
• Communicate with clients, opposing counsel, court personnel, and vendors.
• Organize and maintain physical and electronic case files.
• Manage incoming calls, emails, and correspondence.
• Monitor case deadlines and ensure timely filing of documents.
• Assist with document management, discovery, and case prep.
• Coordinate e-filing through state and federal courts when required.
• Draft routine correspondence and documents for attorney review.
• Assist with client intake and maintain client records.
• Process attorney time entries, billing information, and expenses.

Skills

Legal terminology

Calendar management

Communication

Attention to detail

Multitasking

Confidentiality

Client service

Education

High school diploma or equivalent

Legal education or certification

Tools

Microsoft Office Suite

Adobe Acrobat

Outlook

Legal case management software

e-filing systems

Job description

Coker & Coker, PLLC

Join Our Team – In-Office (not remote)

Coker & Coker, PLLC is seeking a highly organized, detail-oriented, and professional Legal Secretary to support our attorneys in providing exceptional legal services to our clients. The ideal candidate is dependable, proactive, and able to manage multiple priorities in a fast-paced legal environment while maintaining the highest level of confidentiality and professionalism.

If you thrive in a collaborative office, have outstanding communication skills, and enjoy helping attorneys and clients navigate the legal process, we'd love to hear from you.

Responsibilities

• Prepare, proofread, format, and file legal documents, pleadings, correspondence, and court filings.
• Maintain attorney calendars, schedule hearings, depositions, mediations, client meetings, and court appearances.
• Communicate professionally with clients, opposing counsel, court personnel, and vendors.
• Organize and maintain physical and electronic case files.
• Manage incoming calls, emails, and correspondence.
• Monitor case deadlines and ensure timely filing of legal documents.
• Assist with document management, discovery, and case preparation.
• Coordinate e-filing through state and federal court systems when required.
• Draft routine correspondence and legal documents for attorney review.
• Assist with client intake and maintain accurate client records.
• Process attorney time entries, billing information, and expense reports as needed.
• Perform general administrative and office support duties to ensure efficient daily operations.

Qualifications

• Previous experience as a Legal Secretary, Legal Assistant, or Administrative Assistant in a law firm preferred.
• Strong knowledge of legal terminology, court procedures, and document preparation.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple deadlines and prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Outlook, and legal case management software.
• Experience with electronic court filing (e-filing) is preferred.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Professional demeanor with outstanding customer service skills.
• High school diploma or equivalent required; additional legal education or certification is a plus.

What We're Looking For

The ideal candidate is dependable, self-motivated, and committed to delivering outstanding support to both attorneys and clients. You should be comfortable working independently while collaborating with a team, possess excellent problem-solving skills, and maintain accuracy under tight deadlines. Successful legal secretaries combine exceptional organization, communication, confidentiality, and attention to detail with proficiency in legal document preparation and calendar management.

Benefits

• Competitive compensation based on experience
• Paid time off and holidays
• Opportunities for professional growth
• Supportive, team-oriented work environment
• Modern office with the latest legal technology

Coker & Coker, PLLC is an Equal Opportunity Employer and values professionalism, integrity, and a commitment to serving our clients with excellence.