Legal Secretary

Crowell & Moring; Los Angeles (CA); On-site; USD 88,000 - 100,000; Full time

Benefits offered by this job

Healthcare

Vision

Dental

Retirement

Backup childcare

Wellness programs

Job summary

Crowell & Moring in Los Angeles seeks a Legal Secretary to provide advanced administrative and litigation support to attorneys. The role involves managing caseloads, preparing legal documents, and coordinating travel. Candidates should have at least 7 years of experience in a law firm, proficiency in Microsoft Office, and strong communication skills. The salary ranges from $88,000 to $100,000, with comprehensive benefits, including healthcare and retirement options.

Qualifications

• 7+ years of litigation secretary experience, preferably in a law firm.
• Experience with e-filing in federal and state courts required.
• Proficient in Microsoft Office, especially advanced Word functions.

Responsibilities

• Provide litigation support to multiple attorneys with complex caseloads.
• Prepare and manage pleadings, motions, briefs, and correspondence.
• Coordinate domestic and international travel arrangements.

Skills

Attention to detail

Proficiency with Microsoft Office

Knowledge of legal terminology

Strong communication skills

Education

High School Diploma or GED

AA/BA/BS degree preferred

Tools

Adobe Acrobat

Nuance

Litera Change Pro

Job description

Job Summary

The Legal Secretary provides advanced administrative and litigation support to a team of attorneys in a fast‑paced, deadline‑driven environment.

Job Responsibilities

• Provide comprehensive litigation support to multiple attorneys, managing heavy and complex caseloads.
• Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with applicable court rules.
• Manage e‑filings in federal and state courts.
• Prepare client bills, including collecting, entering and editing time in InTapp and 3E. Resolve issues involving client service coordination, billing adjustments, and special information needs.
• Coordinate domestic and international travel arrangements. Prepare, submit, and track travel and expense reimbursements.
• Assist with discovery and trial support, including document production, exhibit preparation, and court filings. Support scanning, photocopying, and binder preparation as needed.
• Create and maintain filing systems and databases in compliance with office policies to ensure accurate and efficient data retrieval.
• Maintain and monitor litigation calendars, including deadlines, hearings, depositions, and trial dates.
• Communicate professionally with courts, clients, opposing counsel, and internal teams.
• Perform other duties as assigned.

Key Skills and Abilities

• Ability to perform both routine and complex tasks with care, attention to detail, and efficiency.
• Proficiency with Microsoft Office (Word, Outlook, Excel); experience with document management and e‑filing systems required.
• Demonstrated proficiency in the use of Microsoft 365 and advanced knowledge of Outlook, Nuance, Litera Change Pro, and Adobe Acrobat (including extracting and converting PDF files), with the ability to learn additional firm software as needed.
• Extensive knowledge of advanced Word functions, including Tables of Contents (TOC), Tables of Authorities (TOA), Best Authority, cross‑referencing, Track Changes, tables, and styles.
• Familiarity with graphics and image manipulation, including resizing, copying and formatting content for PowerPoint presentations.
• Demonstrated ability to follow directions and work effectively both independently and collaboratively in a cooperative and professional manner.
• Thorough command of the English language, including excellent spelling, grammar and punctuation.
• Working knowledge of legal terminology and procedures.
• Ability to work a minimum of three days per week in the office and additional hours as requested.
• Strong communication skills and sound professional judgment, with the ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff, vendors, and external contacts.
• Ability to lift, move and carry items weighing up to 25 lbs. without assistance.

Education

The position requires a High School Diploma or GED. AA/BA/BS degree preferred.

Experience

• Minimum of 7 years of litigation secretary experience, preferably in an Am Law 200 or large law firm environment.
• Demonstrated hands‑on experience with e‑filing in federal and state courts.
• Strong knowledge of court rules, procedures, and deadlines.
• Familiarity with PACER/CM/ECF and legal docketing systems.

Compensation

US Pay Range: $88,000—$100,000 USD. The salary may vary based on location, market data, applicant’s skills and prior experience, certain degrees and certifications, and other factors. Additional compensation may include a discretionary bonus.

Benefits

Crowell & Moring LLP offers a comprehensive benefits package that includes healthcare, vision, dental, retirement, and all-purpose leave. Progressive options such as backup childcare, wellness programs, cultural events and social activities are also available. We take pride in our positive, friendly culture that rewards hard work and success, while recognizing the importance of family and community service.

Equal Opportunity Employer

EOE m/f/d/v. Crowell & Moring LLP participates in the E‑Verify program.