Legal Secretary

California Department of Justice; California (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

A prominent state law office in California is seeking a motivated individual to join their legal support secretarial team. The role encompasses a variety of responsibilities including typing, editing, and electronically sending legal documents, as well as formatting and filing with State and Federal Courts. The ideal candidate will be proficient in various software applications used in the legal field and have strong organizational skills to manage document due dates and appointments. Professional training opportunities will be provided.

Qualifications

• Strong typing and legal document formatting skills.
• Ability to interact with legal software and adhere to court regulations.
• Excellent organizational skills to maintain calendars and deadlines.

Responsibilities

• Prepare and format legal documents for filing in court.
• Proofread legal documents ensuring accuracy.
• Maintain and manage document due dates and court schedules.

Skills

Typing and editing legal documents

Proficiency in Word and Microsoft Outlook

Experience with Adobe Acrobat

Familiarity with legal filing procedures

Tools

Prolaw

Best Authority

Job description

Are you ready to be a part of the largest law firm in California? Are you motivated by the opportunity to receive professional hands-on training? As members of a legal support secretarial team, you will perform legal secretarial duties for multiple attorneys/professional staff in the Fresno Office of the Attorney General. Those duties will include, but are not limited to:

• Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings. Using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices.

Common responsibilities include:

• Format and File/ E-File legal documents with State and Federal Courts
• Produce case cities utilizing Best Authority software
• Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines.
• Comply with state and departmental rules and regulations and Office policies and practices
• Compose letters and memoranda
• Maintain a calendar of document due dates and court appearances
• Prepare subpoenas Schedule court reports for depositions