Legal Secretary

Aleshire & Wynder, LLP; Fresno (CA); Presencial; USD 81.000 - 110.000; Jornada completa

Descripción de la vacante

Paycom seeks an experienced Legal Secretary for our Fresno, CA office. You will coordinate assignments for Partners, Associates, and Paralegals, prepare legal documents, file court documents, and assist with trial preparation.

This full-time, in-office role requires strong legal secretarial skills, advanced MS Office, and familiarity with court procedures. You will manage calendars, travel, and meetings, supporting multiple desks as needed.

Formación

• High School Diploma or GED required; college degree or legal secretarial certification(s) a plus.
• (5-8) years’ experience as a Legal Secretary supporting Partners, Associates and Paralegals.
• Advanced Microsoft Office Skills (Word/Macros and Outlook).
• Experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant and PDF software.
• Experience with legal terminology, documents, and court filings.

Responsabilidades

• Coordinate projects/assignments for Partners, Associates and Paralegals.
• Prepare legal documents and correspondence; file with Federal and State courts.
• Assist with trial preparation and calendar management.
• Arrange meetings, travel, and expense reports; maintain client files.
• Provide secretarial coverage for other desks as needed.
• Maintain firm calendaring program and ensure timely filings.

Conocimientos

Advanced Microsoft Office

Legal secretarial skills

Typing

Educación

High School Diploma or GED

Legal secretarial certification a plus

Herramientas

iManage

Judicial Council Form software

Compulaw

WestLaw-Drafting Assistant

PDF software

Descripción del empleo

# Legal SecretaryFresno Office - Fresno, CA 93721## OverviewSalary Range$39.00 - $52.89 HourlyPosition TypeFull TimeJob ShiftDayEducation LevelHigh SchoolTravel PercentageNoneCategoryAdmin - Clerical## Description| || --- || Under the direction of the Senior Legal Secretary, coordinate projects/assignments for assigned Partners, Associates and Paralegals. Performing a variety of legal secretarial duties such as preparing legal documents and correspondence, filing documents with all courts (Federal and State; Supreme, District, Appellate and Superior), assisting with trial preparation, coordinating meetings and conferences, assist with travel arrangements and expense reports, maintaining client files, maintaining a calendaring system, and providing secretarial coverage/support for other secretarial desks throughout the Firm. Position requires knowledge of legal, secretarial and general office practices. This is a full time, in office position. || **Examples of duties and responsibilities:** * Respond to and make inquiries on a variety of matters such as the status of pending cases, administrative and court rules, and appeal procedures * Produce legal and other work related documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format * Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content * Manage calendaring of relevant dates for appearances and deadlines from all sources for assigned Partners, Associates and Paralegals using the Firm’s calendaring program * Review legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courts, on time, and serve appropriately * Prepare and assemble materials, documents, and exhibits for meetings, appearances, hearings, and trials * Maintain office files, logs, indices, legal references and other information in connection with the work under the assigned Partners, Associates and Paralegals * Maintain open communication with Senior Legal Secretary on prioritizing, managing and determining desk coverage for day to day tasks as well as planned/unplanned absences * Maintain compliance with company policies and procedures * Maintain Secretarial Resource Binder with relevant information pertaining to assigned Partners, Associates and Paralegals including case information * Take initiative to ask local Attorneys or Manager for work or projects when work is slow * Perform administrative related duties as assigned by Attorneys, Paralegals, Lead and Manager * Receive, direct, and screen telephone calls in a professional manner. Perform as phone support for other offices as needed. * Assist with greeting and directing visitors and scheduling/setting up conference rooms * Assist with maintaining firm hardcopy and electronic files in accordance with the firm’s established system * Maintain and manage Attorney calendars * Assist Partners and Associates in day-to-day activities and complete special projects as assigned * Arrange domestic travel as needed * Consistently promote and model courteous service in a prompt and efficient manner * Maintain positive relationships with internal and external clients through professional honest interaction * Ensure that reception and conference services are provided in a seamless and positive experience for all visitors, clients, attorneys and staff * Maintain compliance with all company policies and procedures * Assist with management of office social events * Assist with entry of billable time entry and expense entry * Must communicate in a professional and effective manner with all levels of staff and vendors, clients, members of the public, etc. |## Qualifications| || --- || * High School Diploma or GED required; college degree or legal secretarial certification(s) a plus * (5-8) years’ experience as a Legal Secretary supporting (3-5) assigned Partners, Associates and Paralegals * Advanced Microsoft Office Skills (Word/Macros and Outlook) * Experience with iManage, Judicial Council Form software, Compulaw, WestLaw-Drafting Assistant and PDF software Experience of Municipal Law is preferred * Experience using correct English grammar, spelling, punctuation, and legal terminology * Experience of the organization and composition of correspondence, pleadings, discovery and transactional and related documents * Experience with receiving calls, making appointments, and communicating all relevant information to assigned Partners, Associates, Paralegals and Secretaries * Experience with the organization and maintenance of filing systems related to the work * Experience with administrative hearings and court rules and procedures for all courts * Experience with legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence * Skilled typing ability and knowledge of personal computers, hardware, software, and related applications and systems * Ability to follow complex instructions and interpret guidelines in order to make decisions and take necessary actions * Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines * Ability to use professional diplomacy and discretion in disseminating information to all related parties to a case * Ability to transcribe documents from written, oral or computer generated formats * Experience with Litigation, State, Appellate and Federal Courts desired |