Legal Secretary

Fisher & Phillips; Berkeley Heights (NJ); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Job summary

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled Legal Secretary to support our attorneys and ensure efficient operation of the firm’s services.

Responsibilities include formatting and filing legal documents, managing calendars, timekeeping, travel, reimbursements, and vendor invoices, all while upholding our commitment to excellence and client service in a hybrid New Jersey environment.

Qualifications

• Minimum high school diploma; college degree preferred.
• At least five years of legal secretary experience.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.
• Knowledge of legal terminology, documents, and processes in Litigation.
• Proficient with MS Office, document management systems, time entry, e-filing, and databases.
• Dictation transcription using BigHand; strong proofreading and deadline discipline.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File with state and federal courts (e-filing; NJ/NY).
• Proofread documents for accuracy before distribution or filing.
• Update and maintain client files.
• Manage attorney calendars using Outlook and Aderant Milana.
• Coordinate travel arrangements for assigned attorneys.
• Transcribe, enter, review, and revise timekeeper timesheets with litigation codes.
• Prepare attorney reimbursements and mileage.
• Review vendor invoices and submit for payment.
• Organize attorney notes and filing in document management software.

Skills

Legal terminology

Transcription (BigHand)

Calendar management

MS Office

Education

High school diploma

College degree preferred

Tools

Pacer

ECF

Aderant Expert Time

Docketing software

Concur

Job description

(New Jersey, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge required, NJ and NY courts).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately transcribe, enter, review and revise timekeeper timesheets including consistent identification of litigation codes when applicable.
• Preparing attorney reimbursements and mileage.
• Reviewing and ensuring accuracy of vendor invoices; timely submit invoices for payment to client or accounting.
• Review, scanning and organization of attorney notes including accurate filing to document management software.

Requirements

• Minimum of a high school diploma required (College degree is preferred but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Pacer, ECF, Aderant Expert Time, Docketing Software, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.
• Candidate must possess exceptional listening skills and proficiency in transcription software to meet deadlines (ie BigHand). Dictation transcription required for this position.

The hourly rate range for this position is $37.89 - $53.74. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.