Legal Resource Assistant: Administrative & Scheduling Pro

Arnold & Porter; San Francisco (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Arnold & Porter seeks a Legal Resource Assistant to support attorneys and legal staff with document preparation, scheduling, and billing. Responsibilities include managing calendars, coordinating virtual calls, and handling travel and filing tasks.

The role requires a high school diploma (associate or bachelor’s preferred) and strong organizational and communication skills. Proficiency with MS Office and the ability to work overtime are valued.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Experience working in a collaborative, professional office environment.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet research.
• Ability to prioritize workload and manage multiple assignments effectively.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and emails.
• Manage attorney calendars, schedule meetings, and coordinate Zoom and Teams calls.
• Process expenses and invoices through Emburse.
• Coordinate attorney travel arrangements.
• Organize and maintain electronic and physical client files.
• Handle incoming mail distribution and archiving.
• Monitor attorney caseloads and deadlines.
• Maintain attorney court admissions and renewals.
• Assist with California court filings.
• Support client and matter onboarding processes.
• Review and finalize client invoices and coordinate with accounting and e-billing teams.
• Utilize Microsoft Office and other firm applications to complete assignments efficiently.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Flexibility to work overtime

Education

High school diploma; associate/bachelor preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Internet research

Job description

Arnold & Porter seeks a Legal Resource Assistant to support attorneys and legal staff with document preparation, scheduling, and billing. Responsibilities include managing calendars, coordinating virtual calls, and handling travel and filing tasks.

The role requires a high school diploma (associate or bachelor’s preferred) and strong organizational and communication skills. Proficiency with MS Office and the ability to work overtime are valued.