Legal Resource Assistant

Arnold & Porter; San Francisco (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Arnold & Porter seeks a Legal Resource Assistant to support attorneys and legal staff with document preparation, scheduling, and billing. Responsibilities include managing calendars, coordinating virtual calls, and handling travel and filing tasks.

The role requires a high school diploma (associate or bachelor’s preferred) and strong organizational and communication skills. Proficiency with MS Office and the ability to work overtime are valued.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Experience working in a collaborative, professional office environment.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet research.
• Ability to prioritize workload and manage multiple assignments effectively.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and emails.
• Manage attorney calendars, schedule meetings, and coordinate Zoom and Teams calls.
• Process expenses and invoices through Emburse.
• Coordinate attorney travel arrangements.
• Organize and maintain electronic and physical client files.
• Handle incoming mail distribution and archiving.
• Monitor attorney caseloads and deadlines.
• Maintain attorney court admissions and renewals.
• Assist with California court filings.
• Support client and matter onboarding processes.
• Review and finalize client invoices and coordinate with accounting and e-billing teams.
• Utilize Microsoft Office and other firm applications to complete assignments efficiently.

Skills

Organizational skills

Communication skills

Multitasking

Time management

Flexibility to work overtime

Education

High school diploma; associate/bachelor preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Internet research

Job description

Arnold & Porter is seeking a Legal Resource Assistant to support attorneys and legal staff in a collaborative, team-oriented environment. This role provides administrative support across a variety of practice needs, including document preparation, scheduling, and billing.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and emails.
• Manage attorney calendars, schedule meetings, and coordinate Zoom and Microsoft Teams calls.
• Process expenses and invoices through Emburse.
• Coordinate attorney travel arrangements.
• Organize and maintain electronic and physical client files.
• Handle incoming mail distribution and archiving.
• Monitor attorney caseloads and deadlines.
• Maintain attorney court admissions and renewals.
• Assist with California court filings.
• Support client and matter onboarding processes.
• Review and finalize client invoices and coordinate with accounting and e-billing teams.
• Utilize Microsoft Office and other firm applications to complete assignments efficiently.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Experience working in a collaborative, professional office environment.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet research.
• Ability to prioritize workload and manage multiple assignments effectively.
• Flexibility to work additional hours as needed.
• The base salary for this position is $52,800.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.