Legal Resource Assistant

Arnold & Porter Llp; Los Angeles (CA); On-site; USD 53,000; Full time

Job summary

An established industry player is seeking a Legal Resource Assistant to support attorneys in a collaborative environment. This role involves preparing and proofreading legal documents, assisting in trials and meetings, and managing calendars. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office. Join a dynamic team where your contributions will help streamline legal processes and enhance productivity. If you thrive in a fast-paced environment and are eager to support legal professionals, this opportunity is perfect for you.

Qualifications

• Minimum of a high school diploma; a degree is preferred.
• Excellent organizational and communication skills required.
• Proficiency in MS Office and ability to handle multiple tasks.

Responsibilities

• Prepare and proofread legal documents and emails.
• Assist in trials, depositions, and client meetings.
• Manage calendars and arrange meetings for attorneys.

Skills

Organizational Skills

Communication Skills

MS Word

MS Excel

MS PowerPoint

Outlook

Time Management

Team Collaboration

Flexibility

Education

High School Diploma

Two-Year Degree

Four-Year Degree

Tools

Emburse

Zoom

Microsoft Teams

Various Databases

Job description

Arnold & Porter has a Legal Resource Assistant opening in the Los Angeles office. The Legal Resource Assistant assists attorneys and other legal personnel with administrative work in a team-oriented and collaborative environment.

Responsibilities include but are not limited to:

1. Skillfully preparing, editing, and proofreading legal documents and emails.
2. Assisting in all facets of trials, depositions, client meetings, and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.
3. Processing Federal and State court filings.
4. Diligently managing attorneys’ Outlook calendars and arranging conference/video conference calls, virtual meetings on platforms such as Zoom and Microsoft Teams.
5. Tracking, entering, and processing expenses and invoices through Emburse.
6. Efficiently coordinating and scheduling attorney travel.
7. Organizing, routing, and archiving incoming mail.
8. Maintaining an awareness of attorneys' caseloads and statuses.
9. Establishing and maintaining attorneys' files in electronic and hard copy format.
10. Maintaining attorneys’ state and federal court admissions and renewals current.
11. Working with Microsoft Office (Word, Excel, and PowerPoint) and other firm applications, as necessary, to complete specific assignments.
12. Onboarding and managing new clients and matters.
13. Reviewing, editing, and finalizing firm invoices to clients.
14. Collaborating with accounting and e-billing teams to initiate and maintain proper client billing procedures.

Qualifications:

1. A minimum of a high school diploma, with a four-year or two-year degree preferred.
2. Excellent organizational and communications skills, both oral and written.
3. Strong skills in MS Word, Excel, PowerPoint, Outlook, various databases, and Internet research skills.
4. Ability to handle a variety of tasks simultaneously.
5. Ability to prioritize and manage time appropriately.
6. A proficiency with standard office procedures working in a team/collaborative environment.
7. Flexibility to work additional hours, as necessary.

The base salary for this position is $52,800. As a nonexempt position, this position is eligible for overtime. The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS).