Legal Recruiting Talent Office Assistant

The ONeil Search Group; New York (NY); On-site; USD 52,000 - 75,000; Full time

Job summary

The ONeil Search Group is seeking an Administrative Assistant to support the Legal Talent Office in managing the full lifecycle of legal recruitment. You will help with OCI logistics, data entry, interview coordination, and candidate outreach within a fast-paced environment.

Responsibilities include onboarding support, event coordination for school programs, and handling special projects while maintaining accurate files and data across multiple recruiting systems.

Qualifications

• Assist with law student recruitment lifecycle and OCI processes.
• Create candidate e-books and OCI binders.
• Enter and track data in recruiting databases.
• Coordinate interviews, offers, and events.

Responsibilities

• Provide essential administrative support to the Legal Talent Office.
• Support lateral, LLM, 3L, clerk recruitment and the Visiting Lawyers Program.
• Handle special projects and maintain accurate files.
• Some travel to law schools may be required.

Skills

Data entry

Scheduling

Organization

Candidate relations

Travel coordination

Tools

Flo Recruit

12Twenty

Symplicity

PeopleSoft

SharePoint

Event Management System

Applicant Admin

Job description

Summary

Assist Legal Talent Office (LTO) with the full life cycle of legal recruitment and provide support to LTO personnel on various administrative matters as needed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support LTO with all aspects of law student recruitment including creating candidate e-books and electronic OCI binders; meeting and greeting candidates; entering and tracking data in recruiting databases like Flo Recruit, 12Twenty, Symplicity, PeopleSoft, SharePoint, Event Management System, and Applicant Admin; scheduling callback interviews and second visits; creating offer letters; and assisting with offer candidate outreach and events.
• Support partner team heads in executing strategy for their school teams by organizing law school events, arranging firm sponsorship of student groups, and driving candidate follow-up and outreach efforts. Some travel to law school campuses may be required.
• Help coordinate all aspects of the Firm’s summer associate program including assisting with onboarding and orientation, coordinating and staffing events, assisting with the summer associate evaluation process, scheduling meetings and programs, creating name tags and invitations, coordinating event RSVPs, and other administrative duties as needed.
• Provide general administrative support to the LTO—including data entry in PeopleSoft and maintaining new hire files—and other duties as needed.
• Provide support for lateral, LLM, 3L, clerk recruitment, and the Visiting Lawyers Program as needed.
• Handle special projects as needed (e.g., candidate gifts, careers website, onboarding extranet, external surveys, profiles on our lawyers, etc.).
• Special projects or other duties may be assigned within other areas of the LTO, specifically in Talent Management, Learning & Development, and Associate Development.