Legal Recruiting Assistant

Cravath, Swaine & Moore LLP; New York, Northern (NY, KY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Medical benefits

401(k) and health club discounts

Job summary

Cravath, Swaine & Moore LLP, in New York, is seeking a Legal Recruiting Assistant to support the Recruiting team and Hiring Partners for the firm’s legal recruiting and summer associate programs.

The role covers recruiting lifecycle management, interview logistics, events coordination, and onboarding for the summer program, with a hybrid work schedule. The position requires a Bachelor's degree and strong communication skills.

Qualifications

• Excellent written and verbal communication skills are required.
• Ability to work well in a fast-paced environment with changing priorities.
• Strong organizational and coordination skills with deadline awareness.
• Comfort handling confidential information and overtime when needed.

Responsibilities

• Support full lifecycle of candidate applications and tracking.
• Handle law school interviews, postings, calendars and logistics.
• Maintain law school and candidate files and post-interview correspondence.
• Coordinate interviews, events, and outreach with law schools and associates.
• Assist with onboarding for Summer Program and related logistics.

Skills

Communication skills

Team collaboration

Problem solving

Discretion with confidential info

Education

Bachelor's degree

Tools

Microsoft Office Suite

PeopleSoft

Job description

OVERVIEW

The Legal Recruiting Assistant will work directly with the Recruiting team and Hiring Partners to support the Firm's legal recruiting and summer associate programs.

RESPONSIBILITIES

Recruiting:

• Supports the full lifecycle of candidate applications, including processing applications, correspondence, applicant tracking, and recruiting logistics for direct applicants, law school candidates, judicial clerks, and experienced attorney candidates;
• Handles registration for law school interview programs and job postings;
• Maintains calendars of law school interview programs, including recruiting events, program dates and deadlines, as well as law school exam dates;
• Oversees interview logistics for assigned schools, which includes:
  • Compiling interview packets;
  • Initial applicant selections;
  • Scheduling call back meetings; and
  • Post interview applicant correspondence.
• Maintains law school and candidate e-files;
• Assists with callback and return visit logistics, including scheduling meetings with associates, escorting applicants to interviews, candidate gifts, expense processing, cross-billing and other related logistics;
• Identifies and secures associates to interview candidates, and to participate in outreach events;
• Liaises with the Events Team on recruiting events; coordinates logistics with law schools and represents the Firm at various events, using those opportunities to build relationships with candidates and support them throughout the process;
• Compiles recruiting season outcome forms and surveys for various law schools;
• Prepares statistics for meeting with career services contacts;
• Assists with the administration of off-season applicant in-office and virtual interviews;
• Oversees logistics for and attends assigned recruiting events;
• Assists with the preparation of annual hiring goals, post-mortem booklets, and recruiting statistics; and
• Assists with the tracking and maintenance of departed paralegal/administrative staff law students.

Summer Program:

• Assists with various aspects of Summer Associate Onboarding and program administration, including:
  • iCIMS related tasks, transcripts, biographies and background checks;
  • Liaising with the Office of General Counsel on various onboarding issues related to immigration, conflicts and splits;
  • CravathNet Annual Summer Associate Site updates; and
  • Welcome lunches, various onboarding communications and orientation logistics.
• Coordinates Summer Associates’ iManage files;
• Serves as a summer associate liaison, including conducting exit interviews and attending events, using those opportunities to build relationships with summer associates;
• Assists with logistics for the Summer Associate Weekend; and
• Performs other duties, as assigned.

QUALIFICATIONS

• Bachelor’s degree required;
• Up to 2 year(s) of related professional work experience;
• Excellent written and verbal communication skills, combined with superior judgment;
• Proficiency in Microsoft Office Suite, and other legal personnel software (including PeopleSoft) and recruiting applications a plus;
• Ability to conduct online research and synthesize information, and to quickly learn applications built specifically for the Firm;
• Ability to work and interact effectively with attorneys and administrative staff at all levels, and to develop a strong knowledge of the Firm, its culture, practices and policies;
• Ability to work effectively in a team environment and collaborate across departments;
• Strong organizational and coordination skills, with the ability to thrive in a fast-paced environment with changing priorities and competing deadlines;
• Capable of solving problems and proactively meeting deadlines;
• Ability to handle confidential information with discretion; and
• Availability to work overtime, as needed, including during peak recruiting periods.

This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $65,000 to $70,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.