Legal Records Manager | Compliance & Team Lead

Barnes & Thornburg LLP; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

Barnes & Thornburg LLP in Indianapolis seeks a Records Manager to oversee the day-to-day Records Management Department operations, ensuring proper retention, retrieval, and disposition of client files in both paper and electronic formats. The role reports to Senior Records Manager and emphasizes compliance with administrative, legal, and firm policy requirements.

The successful candidate will supervise staff, coordinate workflows, implement records policies, and partner with leadership on risk

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Minimum of 3 years of supervisory/manager experience in a law firm environment.
• Strong computer and database skills; experience with legal records management systems (FiT, iRM, LegalKEY, FileSurf) preferred.

Responsibilities

• Oversee organization, maintenance, and accessibility of records in paper and electronic formats.
• Manage retention and disposition of inactive records per administrative, fiscal, and legal requirements.
• Coordinate workflow for records staff, assign projects, and supervise interns and temporary staff.
• Ensure quality control through review, editing, and accuracy of department work product.
• Support record-related services including new employee orientation and file transfers to clients or outside parties.
• Supervise staff including recruitment, onboarding, performance evaluations, attendance, and disciplinary actions.
• Partner with leadership to implement policies and improve operations (risk management, legal holds, inactive storage, automation, space planning).
• Report progress and outcomes to Senior Records Manager; review invoices for shredding services.

Skills

Records management

Supervisory experience

Communication skills

Interpersonal skills

Attention to detail

Training and mentoring

Education

High school diploma

Bachelor's degree preferred

Tools

FiT (Future in Tech)

iRM Records Manager

LegalKEY

FileSurf

Microsoft Word

Excel

Outlook

PowerPoint

iManage

Job description

Barnes & Thornburg LLP in Indianapolis seeks a Records Manager to oversee the day-to-day Records Management Department operations, ensuring proper retention, retrieval, and disposition of client files in both paper and electronic formats. The role reports to Senior Records Manager and emphasizes compliance with administrative, legal, and firm policy requirements.

The successful candidate will supervise staff, coordinate workflows, implement records policies, and partner with leadership on risk