Legal Receptionist

KMRG, LLC; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company is seeking an experienced Legal Receptionist in Houston, TX, to support the United States Attorney’s Office. The role involves managing front desk operations, assisting with case documentation, and ensuring smooth office operations in a secure environment. Competitive pay and benefits are offered for this full-time position.

Qualifications

• Experience managing front desk/reception operations in a professional or legal environment.
• Demonstrated proficiency in Microsoft Office applications.
• Strong written and verbal communication skills.

Responsibilities

• Manage front desk operations and maintain case-related documentation.
• Provide receptionist and clerical support for litigation staff.
• Coordinate internal communications and support day-to-day office activities.

Skills

Microsoft Office applications

Written and verbal communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Undergraduate degree preferred

Job description

ROLE
We are seeking an experienced Legal Receptionist to support the United States Attorney’s Office for the Southern District of Texas (USAO SDTX) in Houston, TX. This position plays a key role in supporting litigation teams by ensuring the smooth operation of administrative and clerical functions in a secure federal environment. Your responsibilities will focus on managing front desk operations, maintaining case-related documentation, coordinating internal communications, and supporting day-to-day office activities essential to ongoing litigation efforts.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES
I. Reception

• Provide receptionist and clerical support for litigation staff
• Receive and screen telephone calls and office visitors
• Notify staff of visitors and incoming calls
• Operate and maintain telephone switchboard equipment
• Interact professionally with staff, visitors, and other personnel
• Control access to the office and ensure only cleared individuals are admitted
• Enforce administrative rules and regulations governing facility access
• Monitor facility access using closed circuit television and cameras

II. Clerical Support

• Draft and format documents using word processing software based on a variety of input sources
• Operate word processing software and manage filing systems in daily tasks
• Screen and distribute incoming mail and packages
• Respond to inquiries via phone, email, letter, and fax
• Work under the supervision of the Office Manager
• Apply sound judgment in performing daily responsibilities
• Take initiative in planning and completing assigned tasks

III. Case Management

• Open and close case files in Caseview and assemble new case documentation
• File appeal records with corresponding criminal files
• Assist with litigation support tasks in coordination with AUSAs and Legal Assistants
• Track and communicate changes to court dockets and calendars

IV. Logistics & Inventory

• Monitor and track use of government vehicles, keys, fuel cards, and mileage logs
• Assist with inventory management and excess property submission
• Conduct annual inventory of civil and criminal case files
• Coordinate travel for case witnesses and litigation staff

REQUIRED KNOWLEDGE & SKILLS

• Demonstrated proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook
• Ability to operate a computer to produce documents, create spreadsheets, and manage databases
• Familiarity with procedures for controlling physical access to secure facilities
• Strong written and verbal communication skills for professional correspondence and inquiry response
• Attention to detail and organizational skills for document handling and case file management
• Ability to maintain confidentiality and handle sensitive information appropriately

REQUIRED EXPERIENCE

• Experience managing front desk/reception operations in a professional or legal environment

PREFERRED EXPERIENCE

• Experience supporting legal or litigation-based office operations

EDUCATION

• High school diploma or equivalent required
• Undergraduate degree preferred

LOCATION

• Houston, TX 77002

TELEWORK

• Not eligible for telework

CLEARANCE

• U.S. citizenship is required as it supports the U.S. federal government

CLIENT

• U.S. Department of Justice

TRAVEL

• Travel is not required

WORK HOURS

• 40 hours
• 8 hours a day
• 5 days a week

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.