Legal Receptionist

Internal Revenue Service; Houston (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company is seeking a versatile Legal Receptionist in Houston, Texas. The role includes welcoming visitors, answering calls, scheduling appointments, and supporting office management tasks. The ideal candidate will have strong communication skills and experience in office administration, ideally within the legal sector.

Qualifications

• High school diploma or GED required.
• Experience as a legal receptionist preferred.
• Familiarity with legal terms and documents is a plus.

Responsibilities

• Welcoming clients and visitors upon arrival.
• Answering and forwarding phone calls professionally.
• Scheduling and confirming appointments.

Skills

Communication skills

Office administration

Interpersonal skills

Education

High school diploma or GED

Formal qualification in office administration

Qualification in paralegal studies

Job description

Legal Receptionist Job Description Template

We are looking for a versatile legal receptionist to run our reception department. In this role, you will be required to welcome visitors and answer calls. As a legal receptionist, your duties include scheduling appointments, handling inquiries, and managing mail and deliveries. You may also be required to assist with filing.

To ensure success as a legal receptionist, you should exhibit excellent communication skills and competency in general office administration. Outstanding legal receptionists are polished professionals who create a positive first impression.

Legal Receptionist Responsibilities:

• Welcoming clients and visitors upon arrival at reception.
• Answering, screening, and forwarding phone calls in a professional manner.
• Managing Calendar
• Assisting clients and visitors with the location of legal staff.
• Scheduling and confirming appointments.
• Observing business etiquette, and maintaining a professional appearance.
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
• Ordering and replenishing office supplies.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing meeting facilities, and arranging refreshments, if required.

Legal Receptionist Requirements:

• High school diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• Qualification in paralegal studies or similar preferred.
• Prior experience as a legal receptionist will be advantageous.
• Familiarity with legal terms, legal documents, and filing.
• Excellent written and verbal communication skills.
• Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
• Exceptional interpersonal and communication skills.