Legal Practice & Project Manager - Hybrid Role

Foster Garvey PC; Washington; Hybrid; USD 65,000 - 95,000; Full time

Job summary

Foster Garvey PC is seeking a Legal Practice Assistant & Project Manager to support attorneys in the Investment Management group. This hybrid role blends high-level administrative support with operational leadership across matter tracking, billing oversight, and process optimization.

Based in our Seattle office, with an option to work remotely up to two days per week after 120 days. The role requires exceptional organization, judgment, and initiative in a fast-paced environment, with overtime as

Qualifications

• Excellent organizational skills and ability to manage multiple projects.
• Exceptional attention to detail and accuracy in work products.
• Collaborative, team-oriented approach to support attorneys.
• Proactive, self-starting mindset with initiative and follow-through.
• Good judgment and decision-making under tight deadlines.

Responsibilities

• Run conflict checks and open new client matter numbers.
• Track status of deals and legal matters, coordinating across attorneys and clients.
• Proactively manage deadlines and deliverables for timely work product.
• Coordinate task assignments and monitor progress across active matters.
• Prepare and organize executed documents for closings.
• Maintain and update project management and tracking systems.
• Prepare initial investment overviews for attorney review.
• Proofread and edit subscription booklets and related documents.
• Conduct basic research as needed.
• Manage document repositories and retrieve precedent materials.
• Coordinate client communications with opposing counsel.
• Track client contracts, including expiration dates and rate changes.
• Review and edit invoices for accuracy and compliance; coordinate billing with Accounting.
• Review daily time entries and assist with expense tracking.
• Manage attorney schedules, calendars, and travel arrangements.
• Coordinate external meetings and conference calls.
• Support attorney Continuing Legal Education credits and bar memberships.

Skills

Strong organizational skills

Attention to detail

Collaborative, team-oriented

Proactive, self-starting mindset

Sound judgment

Job description

Foster Garvey PC is seeking a Legal Practice Assistant & Project Manager to support attorneys in the Investment Management group. This hybrid role blends high-level administrative support with operational leadership across matter tracking, billing oversight, and process optimization.

Based in our Seattle office, with an option to work remotely up to two days per week after 120 days. The role requires exceptional organization, judgment, and initiative in a fast-paced environment, with overtime as