Legal Practice Assistant: Proactive Partner Support

FBT Gibbons; Denver (CO); On-site; USD 42,705 - 59,236; Full time

Benefits offered by this job

Health care coverage (medical)

Dental coverage

Vision coverage

Life insurance

Short- and long-term disability

Paid parental leave

Employee wellbeing programs

401(k) retirement plan with employer-m

Profit-sharing

Job summary

FBT Gibbons LLP in Denver seeks a highly organized Legal Practice Assistant to deliver dedicated administrative and legal support to partners and working in close coordination with team members to deliver efficient, high-quality service and support.

The ideal candidate is proactive, resourceful, and client-focused, with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining accuracy, professionalism, and sound judgment.

Qualifications

• High school diploma or equivalent.
• 2+ years of legal practice assistant experience required.
• Litigation experience preferred.
• Proficient in Microsoft Office.
• Ability to learn CST workflow application.
• Ability to work independently and with a team.
• Strong communication and attention to detail.

Responsibilities

• Understand the specific needs of the practice areas.
• Manage the business intake process, run conflict searches, draft engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation.
• Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E-file documents with federal and state courts and other agencies.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm.
• Manage administrative tasks, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements.
• Use the CST workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task.
• Regularly monitor the task queue upon completing assignments to identify and take on new tasks in a timely manner, minimizing delays in tasks completion and supporting consistent workflow.
• Evaluate task urgency and workload capacity to offer availability when appropriate, accepting assignments that align with current expertise while also participating in training opportunities to expand capabilities and support overall team efficiency.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.
• Serve as a resource to teammates while demonstrating the willingness to mentor and share knowledge.

Skills

Microsoft Office

Independent work

Team collaboration

Prioritization

Communication

Discretion

Fast-paced environment

Education

High school diploma or equivalent

Tools

CST workflow application

Job description

FBT Gibbons LLP in Denver seeks a highly organized Legal Practice Assistant to deliver dedicated administrative and legal support to partners and working in close coordination with team members to deliver efficient, high-quality service and support.

The ideal candidate is proactive, resourceful, and client-focused, with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining accuracy, professionalism, and sound judgment.