Legal Secretary/Legal Practice Assistant

FBT Gibbons; Wilmington (DE); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health care coverage (medical, dental, vision)

Life insurance

Paid time off

401(k) retirement plan with employer matching

Job summary

FBT Gibbons in Wilmington, Delaware is seeking a detail-oriented Legal Practice Assistant to support attorneys through various legal duties. This role requires at least 3 years of litigation experience and proficiency in Microsoft Office. Responsibilities include managing administrative tasks, preparing legal documents, and assisting in client development activities. Candidates must also work effectively in a fast-paced environment while maintaining professionalism and accuracy. A comprehensive benefits package and competitive salary are offered.

Qualifications

• Minimum of 3 or more years of litigation experience required.
• Familiarity with eFLEX (Delaware CCP) and PACER is essential.
• Ability to handle confidential information.

Responsibilities

• Manage administrative tasks such as processing mail and preparing documents.
• Assist in managing timekeeper calendars and scheduling meetings.
• File documents electronically with courts as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Ability to work independently

Litigation experience

Education

High school diploma or equivalent

Job description

Legal Practice Assistant

We are currently seeking a highly organized and detail-oriented Legal Practice Assistant to support our attorneys and other timekeepers through complex and specialized legal duties, requiring a strong understanding of legal terminology and processes.

The ideal candidate is proactive, resourceful, and client-focused, with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining accuracy, professionalism, and sound judgment.

Key Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client invoices and billing statements.
• Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form.
• Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E-file documents with federal and state courts and other agencies.
• Manage incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries, and emails.
• Support client development activities and provide direct assistance and support to clients.
• Maintain and manage timekeepers’ calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Create and maintain electronic and paper client files and indexes.
• Manage logistics for internal and external meetings as requested.
• Liaise with courts as necessary.
• Schedule and manage travel arrangements as requested.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.

Job Requirements

• High school diploma or equivalent.
• Minimum of 3 or more years of litigation experience required, including state and federal court filing experience (Lexis, PACER) and eFLEX (Delaware CCP) experience.
• Bankruptcy experience, including familiarity with related filings and procedures, preferred.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply practice group and/or firm specific software programs at a proficient level.
• Ability to work independently and collaboratively within a team structure.
• Ability to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively.
• Ability to handle confidential information.

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.