Legal Practice Assistant - Litigation

Vedder Opportunities; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

401(k) matching

Health and wellness benefits

Paid time off

Professional development

Employee recognition programs

Hybrid work model

Employee discount program

Commuter benefits

Job summary

Vedder Price P.C. in New York seeks a Legal Practice Assistant to support attorneys and paralegals across the secretarial team. You will handle document processing, client inquiries, travel arrangements, new business intake, expenses, time entries, billing, and calendar coordination.

The role runs from 9:30 a.m. to 5:30 p.m., with a focus on accurate, timely support in a fast-paced environment. The position requires at least four years of legal practice assistant experience, familiarity with

Qualifications

• Minimum four years of legal practice assistant experience in a law firm.
• Experience with securities litigation and enforcement is preferred.
• Ability to work under pressure to meet deadlines.

Responsibilities

• Prepare and finalize a wide variety of legal documents.
• Assist with high volume client and matter intake applications and conflicts checks.
• Enter attorney time into timekeeping system to meet daily deadlines.
• Maintain paper and electronic client files per firm policy (including email filing in iManage).
• Coordinate calendars and travel arrangements; arrange meetings and conferences.
• Process client billing and manage accounts receivable to meet reporting requirements.

Skills

Legal support

Client service

Time management

Tools

Microsoft Office Suite

Adobe

Job description

Vedder's New York office is looking for a Legal Practice Assistant. As a member of a secretarial team, the legal Practice Assistant handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. The working hours of this position will be 9:30 a.m. to 5:30 p.m.

As a Legal Practice Assistant, your duties will include but not be limited to:

• Prepare, revise, format, and finalize a wide variety of legal documents
• Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters
• Accurately enter attorney time into timekeeping system to meet daily deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system
• Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements
• Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively
• Manage travel itineraries with assistance from the Firm’s travel agency
• Arrange client and group meetings with calendar appointments and other hospitality arrangements
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Practice Assistants within Firm whenever necessary to meet Firm and client needs
• Other duties as assigned
• Knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e‑filings and New York and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed‑oriented and a problem solver
• Able to prioritize tasks in a high‑pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time

Qualifications & Required Experience:

• Minimum of four (4) years of legal practice assistant experience in a law firm environment working with multiple attorneys required
• Knowledge of and experience working in Securities Litigation and Enforcement preferred
• Knowledge of basics Bankruptcy Litigation preferred
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Microsoft Office Suite and Adobe

Compensation Range:

$70,000/yr. to $95,000/yr

Benefits:

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm‑paid Life and Disability benefits, and wellness programs to support your overall well‑being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work‑Life Balance: Hybrid work model and family‑friendly policies.
• Additional Perks: Employee discount program, pre‑tax commuter benefits, backup child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E‑verify.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.