Legal Practice Assistant — Hybrid NYC, Billing & Admin

NRF; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Parental leave

Job summary

Norton Rose Fulbright US LLP in New York seeks a Practice Assistant to provide administrative and legal support to lawyers. The role requires presence in the New York office at least three days per week under the firm's hybrid policy.

Overtime and schedule flexibility are required from time to time. Ideal candidates have at least one year in a law firm or professional service setting, strong Microsoft Office skills, and excellent communication and organizational abilities.

Qualifications

• One year of experience in a law firm or professional service organization preferred.
• Proficient in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work harmoniously with others as part of a team.
• Willingness to work overtime as needed.
• Demonstrates confidentiality and discretion.

Responsibilities

• Accept work assignments from practice group lawyers and work collaboratively with other team members.
• Assist other practice group support members with overflow work and provide backup during leaves.
• Process business expense reimbursements and vendor payments.
• Complete client/matter intake forms and liaise with lawyers and compliance.
• Review and edit pre-bills and research outstanding invoices when needed.
• Respond to client billing inquiries and resolve issues.
• Support timekeeper compliance and professional organizations.
• Provide general administrative support including printing, scanning and mail handling.
• Organize and manage files and emails in the document management system.
• Manage physical files including intake, retention and transfer of records.
• Delegate tasks as needed and track progress to completion.
• Take on additional responsibilities or special projects.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Teamwork

Time management

Education

Associate or bachelor's degree preferred; High school diploma required

Job description

Norton Rose Fulbright US LLP in New York seeks a Practice Assistant to provide administrative and legal support to lawyers. The role requires presence in the New York office at least three days per week under the firm's hybrid policy.

Overtime and schedule flexibility are required from time to time. Ideal candidates have at least one year in a law firm or professional service setting, strong Microsoft Office skills, and excellent communication and organizational abilities.