Practice Assistant

NRF United Kingdom; New York (NY); Híbrido; USD 65 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical plans

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Profit sharing

Commuter benefits

Paid time off

Parental leave

Resumo da oferta

Norton Rose Fulbright US LLP in New York is seeking a Practice Assistant to provide administrative and legal support to lawyers. The role requires presence in the New York office at least three days per week under the firm’s hybrid policy, with overtime as needed.

Candidates should be organized, detail-oriented and able to handle confidential information. The base annual salary for NYC is expected to range between $65,000 and $80,000.

Qualificações

• One year of law firm or professional service experience preferred.
• Associate or bachelor's degree preferred; high school diploma required.
• Proficient in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work harmoniously as part of a team.
• Willingness to work overtime as needed.
• Demonstrates confidentiality and discretion.
• Good judgment and interpersonal skills.
• Self-starter with initiative and eagerness to learn.

Responsabilidades

• Accept work assignments from practice group lawyers and collaborate with team members.
• Provide backup support during periods of leave and manage overflow tasks.
• Process business expense reimbursements and vendor payments.
• Complete client/matter intake forms with the lawyer and compliance.
• Review and edit pre-bills; identify outstanding invoices and payments.
• Respond to client billing inquiries and resolve issues.
• Assist with timekeeper compliance requirements and professional organizations.
• Provide general administrative support (printing, scanning, mail, etc.).
• Organize and manage files/emails in the document management system.
• Maintain physical files (intake, retention, retrieval, transfer).
• Delegate tasks as needed and monitor progress to completion.
• Support additional responsibilities or special projects as requested.

Conhecimentos

Microsoft Office

Communication

Organizational skills

Teamwork

Attention to detail

Confidentiality

Judgment

Formação académica

Bachelor's degree

Associate degree

High school diploma

Descrição da oferta de emprego

Job Description At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Practice Assistant in our New York office will provide direct support to lawyers by performing administrative and legal support work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession. This position will require presence in the New York office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Process business expense reimbursements and vendor payments
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Respond to client billing inquiries, including resolving any issues
• Assist with administrative tasks related to timekeeper compliance requirements and professional organizations
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Organize and manage files/emails in the document management system
• Manage physical files including intake, retention, retrieval and transfer of records
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Additional responsibilities or special projects, as requested
• Other duties

Qualifications

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate or bachelor's degree preferred
• High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles

Employees are entitled to compensation commensurate with skill and experience.

The full time base annual salary for this position in the New York City market is expected to range between $65,000 and $80,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in New York City. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Benefits

• Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance.
• Employees can also access pre-tax benefits such as health savings and flexible spending accounts.
• Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible.
• Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
• Employees may also access commuter benefits where applicable and student loan assistance refinancing options.
• In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm.
• The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren).
• Employees may also access child care support through a back-up care program.
• Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Employment Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, and any other characteristic protected by law.

Norton Rose Fulbright US is committed to providing reasonable accommodation as an Equal Employment Opportunity Employer to applicants with disabilities. If you require assistance of accommodation to complete your application, please contact [e-mail]. When submitting your request, please provide your contact information and a description of the accommodation needed or the accessibility barrier you are experiencing. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Pay Transparency – Nondiscrimination Provision: The firm will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Right to Work Information Equal Employment Opportunity For details on the personal information we collect in connection with your application for potential employment or partnership with Norton Rose Fulbright US LLP and for what purposes visit California Consumer Privacy Notice-Norton Rose Fulbright and Norton Rose Fulbright US LLP - US Data Privacy Policy or contact us at [phone].

Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions. The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.