Legal Practice Assistant – Hybrid (St. Louis)

NRF; St. Louis (MO); Hybride; USD 42 000 - 64 000; Plein temps

Avantages offerts par ce poste

Medical insurance plans

HSAs FSAs

401(k) and profit-sharing

Fertility benefits

Commuter benefits

Student loan assistance

Paid time off (≥20 days)

Parental leave (14 weeks)

Child care support

Firm holidays (11)

Résumé du poste

Norton Rose Fulbright in the United States is seeking a Practice Assistant to provide direct support to lawyers in our St. Louis office. The role emphasizes administrative and legal tasks with hybrid work requirements; presence in the St.

Louis office at least three days per week is expected. The ideal candidate is an ambitious, self-motivated professional with strong organizational skills and a service mindset, capable of handling confidential information and working as part of a team.

Qualifications

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate's or Bachelors degree preferred; high school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Maintains a calm and professional demeanor at all times
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Understands when to act and when to ask
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles and practice nuances

Responsabilités

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Coordinate travel arrangements with firm’s travel provider
• Organize and manage files/emails in the document management system
• Document production, including formatting, editing, and finalizing correspondence, contracts and memoranda
• Process business expense reimbursements and vendor payments
• Input time entry for assigned lawyers
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• File documents electronically (File Time) with various courts and remain up to date on format, filing requirements and deadlines
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Maintain, research and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Attend business development meetings to collect and organize key takeaways for the lawyers, including follow up on actionable items
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Additional responsibilities or special projects, as requested

Connaissances

Microsoft Office Suite

Verbal and written communication

Organizational skills

Teamwork

Confidentiality

Problem-solving

Initiative

Time management

Formation

Associate or Bachelors degree preferred; high school diploma required

Description du poste

Norton Rose Fulbright in the United States is seeking a Practice Assistant to provide direct support to lawyers in our St. Louis office. The role emphasizes administrative and legal tasks with hybrid work requirements; presence in the St.

Louis office at least three days per week is expected. The ideal candidate is an ambitious, self-motivated professional with strong organizational skills and a service mindset, capable of handling confidential information and working as part of a team.