Legal Practice Assistant — Billing & Disputes

Herbert Smith Freehills Kramer (US) LLP

United States

Presencial

USD 95 000 - 110 000

Tempo integral

14 dias+

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Resumo da oferta

Herbert Smith Freehills Kramer (US) LLP in New York is seeking a Legal Practice Assistant to provide comprehensive administrative and operational support to our legal professionals and practice teams.

The role coordinates billing and revenue processes, matter administration, time-entry maintenance, calendars and travel, document production, and expenses while upholding accuracy, confidentiality, and client service.

Qualificações

Experience providing administrative support in a legal, professional service, or deadline-driven environment.
Working knowledge of billing, e-billing, expense, matter-management, and document-management processes.
Proficiency with Microsoft Office applications and ability to learn firm-specific systems.

Responsabilidades

Billing and revenue coordination: Prepare, review, revise, and circulate invoices; maintain matter, client-matter, payor, and amount information; apply discounts and write-offs; route bills for approval; follow up with Billing and Finance.
E-billing support: Coordinate invoice uploads, correct identifiers, replace invoices, and resolve rejected or missing submissions.
Matter administration: Open and maintain matters, update descriptions, contacts, payors, team members, access, and matter roles; assist with conflict-clearance workflows.
Time-entry maintenance: Transfer time between matters, correct narratives and billing codes, verify transfers, update matter details.
Calendar, meeting, and travel coordination: Schedule calls and meetings, plan calendars, coordinate travel logistics, assist with passport and visa documentation.
Document drafting and production: Draft routine engagement and administrative correspondence; prepare comparisons and redlines; print, copy, scan, bind, organize, and deliver materials.
Document management: Save and organize documents with IDs and version numbering; arrange scanning and return originals; resolve formatting issues.
Expense and vendor administration: Prepare expense reports and reimbursements, reconcile receipts, confirm matter codes, process outside-counsel invoices as disbursements.
Client and contact support: Maintain electronic contacts, coordinate business-card requests and proofs, support client-service research, assist with business-development activities.
Office and delivery support: Arrange couriers, urgent deliveries, office supplies, and day-to-day logistical support.
Cross-functional coordination: Work with Billing, Finance, Matter Management, Conflicts, HR, Office Services, and vendors to track requests through completion.